3D Designer

Job Title: 3D DesignerEngagement Type: External Service Provider / ConsultantReporting To: Line Manager / Design LeadProject: 1BFS Role OverviewWe are looking for a skilled and experienced 3D Designer to support the 1BFS project across booth and stand design, interior design, 3D visualization, rendering, artwork, and production preparation.The service provider will be responsible for translating creative concepts, guidelines, and design directions into accurate, visually compelling, and production-ready designs.

The role requires close collaboration with internal teams, external stakeholders, suppliers, production teams, and other project partners to ensure that the approved design intent is accurately translated into physical execution.The successful service provider should combine strong creative and technical design capabilities with excellent organization, communication, responsiveness, attention to detail, and an understanding of real-world production requirements. Key Responsibilities Design & VisualizationCreate high-quality 3D concepts, models, visualizations, and realistic renders for exhibition booths, stands, interiors, activations, and related project requirementsTranslate creative briefs, concepts, guidelines, moodboards, and design directions into professional design solutionsDevelop designs that are both aesthetically strong and technically feasible for productionPrepare and develop detailed design files, drawings, layouts, elevations, and other documentation required for fabrication and installationDevelop multiple design options where requested and incorporate feedback into subsequent revisionsSupport graphic design and artwork preparation when requiredEnsure consistency of design language, branding, dimensions, materials, finishes, and visual details throughout the projectEnsure that all designs follow the guidelines, brand requirements, moodboards, and creative direction provided by the organization Production & ExecutionConsider production, fabrication, installation, materials, dimensions, structural requirements, finishes, and practical execution during the design development processCoordinate with production and fabrication teams to ensure that designs are technically achievable and accurately interpretedAttend the site once production/installation commences, when required, to oversee the implementation of the design and ensure alignment between the approved design and the physical executionIdentify discrepancies between design intent and production execution and work with the relevant teams to resolve them promptlyMake necessary design adjustments during production when directed and approved by the organizationSupport the project team through installation and final execution where required Collaboration & FeedbackWork closely with the internal 1BFS team and relevant external stakeholders throughout the design processAttend online meetings, design reviews, coordination meetings, and other project meetings when requiredReceive and implement feedback, comments, amendments, and directions from the designated line manager and authorized project stakeholdersMaintain clear communication regarding design progress, pending decisions, revisions, challenges, and required inputsCoordinate effectively with suppliers, production teams, contractors, and other external stakeholders where required and as directed by the organization File Management & HandoverMaintain well-organized and properly structured working files throughout the projectEnsure that all relevant source files, editable files, 3D models, renders, drawings, artwork, references, and related project documentation are maintained and accessibleUpon completion or termination of the service agreement, provide the organization with all open and completed working files relating to the assigned work, including editable/source files and any other materials developed for the projectFiles must be provided in a format that allows the organization or its appointed parties to continue working on the project without dependency on the service providerNo project files, assets, designs, documents, or confidential information may be withheld following completion or termination of the engagement Competencies & Technical RequirementsThe service provider should demonstrate the following competencies:Design CompetenciesProven experience in 3D design, exhibition booth and stand design, interior design, and spatial designStrong ability to develop concepts from initial ideas through to detailed and production-ready designsStrong understanding of proportions, dimensions, spatial planning, materials, finishes, lighting, furniture, branding, and visual presentationAbility to produce high-quality and realistic 3D renders and presentationsAbility to interpret moodboards, references, brand guidelines, creative briefs, and design directions accuratelyStrong visual sense with attention to composition, detail, aesthetics, and functionalityTechnical CompetenciesStrong proficiency in Blender or equivalent professional 3D design softwareStrong proficiency in Adobe Creative Cloud, particularly:Adobe PhotoshopAdobe IllustratorAbility to prepare accurate production and fabrication filesGood understanding of materials, dimensions, fabrication methods, installation requirements, and practical executionAbility to identify potential production issues during the design phase and propose practical solutionsAbility to manage multiple design revisions and deliverables while maintaining accuracy and consistencyProject & Coordination CompetenciesStrong file organization and document managementAbility to manage multiple priorities, deadlines, and urgent project requirementsAbility to work independently while remaining aligned with the project team and line managerAbility to understand and follow established workflows, guidelines, approval processes, and project requirementsStrong problem-solving and decision-making skills within the scope of assigned responsibilities Behavioral ExpectationsThe service provider is expected to demonstrate the following professional behaviors throughout the engagement:Professionalism & CommunicationMaintain professional, respectful, and constructive communication with all internal and external stakeholdersCommunicate proactively regarding progress, challenges, delays, dependencies, and required decisionsBe receptive to feedback, comments, and direction and implement approved changes accuratelyMaintain a collaborative and solution-oriented approach, particularly when working under pressure or against tight deadlinesAccountability & ReportingTake ownership of assigned tasks and deliverables from briefing through completionProvide the line manager with a daily end-of-day update summarizing:Tasks completedTasks currently in progressOutstanding tasksStatus of deliverablesAny challenges, delays, or dependenciesRequired decisions or supportImmediately flag any issue that may affect project timelines, quality, budget, production, or executionMeet agreed deadlines and communicate in advance if a deadline is at riskOffice & Meeting AttendanceWork from the organization's office once or twice per week, as required by the project and directed by the line managerAttend online meetings when required, including design reviews, coordination meetings, production discussions, and stakeholder meetingsBe available to attend physical meetings, site visits, production locations, or other project-related locations when reasonably requiredBe present on site during the production/installation phase when requested to oversee the implementation of the assigned designsFlexibility & ResponsivenessMaintain reasonable flexibility to respond to urgent project requirements, particularly during critical design, production, installation, and event periodsSupport urgent revisions and amendments when required to meet project deadlinesRemain responsive during agreed working periods and during critical project milestones Design Guidelines & Approval ProcessAll designs must follow the creative guidelines, brand guidelines, moodboards, references, technical requirements, and instructions provided by the organizationThe service provider must not independently deviate from approved design direction without prior discussion and approvalAny significant design change, alternative direction, or deviation from the approved concept must be submitted to the designated line manager for review and approvalThe service provider must incorporate consolidated feedback and approved comments into the relevant designs and deliverablesOnly designs approved by the authorized representatives of the organization may proceed to production Confidentiality & Intellectual PropertyDue to the sensitive and proprietary nature of the 1BFS project, the service provider must maintain strict confidentiality throughout and after the engagement.The service provider shall:Keep all project information, designs, concepts, documents, files, commercial information, stakeholder information, production information, and other project-related materials strictly confidentialNot share, reproduce, distribute, publish, disclose, or make available any project information to third parties without prior written authorization from the organizationNot use project information or materials for any purpose outside the assigned 1BFS work without prior written approvalEnsure that confidential project information is appropriately protected on personal devices, storage systems, cloud platforms, and communication channelsReturn or transfer all project-related materials and files to the organization upon completion or termination of the engagement Portfolio, Website & Publicity RestrictionsThe service provider must not:Add any 1BFS project, design, render, drawing, concept, photograph, video, artwork, or other project material to their personal or professional portfolio without the organization's prior written consentPublish any 1BFS-related work on their website, social media, Behance, LinkedIn, Instagram, or any other platform without prior written approvalPublicly identify the organization, project, event, venue, partners, suppliers, or other stakeholders in connection with the work without prior written approvalUse the organization's name, logo, branding, project information, or materials for self-promotion without prior written authorizationPublicity After the EventNo reference to the 1BFS project, its partners, or any work undertaken for 1BFS may be publicly communicated, published, displayed, or included in a portfolio until after the event has officially commenced, and any such reference remains subject to the organization's prior written approval.The organization retains the right to approve, reject, restrict, or request amendments/removal of any proposed public reference to the project. On-Site Production & Design AlignmentDuring the production and installation stage, the service provider is expected to:Attend the production/site location when requestedReview the physical implementation of their designsEnsure alignment between approved drawings/renders and the actual productionIdentify design discrepancies, deviations, or quality issuesCoordinate with the production team and relevant stakeholders to resolve design-related issuesEnsure that any changes made during production remain aligned with the approved creative directionObtain appropriate approval for material design changes before implementation where required Deliverables & Quality StandardsAll deliverables must:Be submitted according to the agreed project timelineMeet the organization's required quality standardsFollow the provided guidelines and approved creative directionBe accurate, complete, and suitable for their intended purposeBe properly named, organized, and storedInclude editable/source files where applicableReflect all approved comments and revisionsBe production-ready where production files are requestedThe service provider is responsible for reviewing their work before submission and ensuring that deliverables are free from avoidable errors, inconsistencies, missing information, and technical issues. Availability & Project SupportThe service provider is expected to maintain sufficient availability to meet project requirements and deadlines.This may include:Urgent design revisionsAdditional design roundsEvening or out-of-hours support during critical project periods where reasonably requiredAttendance at production and installationAttendance at project meetingsSupport during final preparation and event-related activitiesAny exceptional or extended requirements should be coordinated with the line manager in advance where practicable. Minimum Qualifications & ExperienceProven professional experience as a 3D Designer, Exhibition Designer, Interior Designer, or related roleDemonstrated experience in exhibition stands, booths, events, interiors, activations, or similar spatial environmentsStrong portfolio demonstrating:3D modelingHigh-quality renderingBooth/stand designInterior/spatial designProduction-ready design workStrong proficiency in BlenderStrong proficiency in Adobe Photoshop and IllustratorUnderstanding of fabrication, materials, dimensions, installation, and production processesStrong communication and stakeholder coordination skillsAbility to work under pressure and meet tight deadlinesHigh level of attention to detail and ownership of deliverables Required SubmissionInterested service providers should submit:Updated CVProfessional portfolioExamples of 3D renders and completed projectsExamples of exhibition booth/stand or interior design projects, where applicableExamples demonstrating production-oriented design and attention to technical detailRelevant professional references or previous project experience, if requested General Engagement ExpectationsThe service provider will work as an extension of the 1BFS project team and is expected to operate in accordance with the organization's professional standards, project processes, confidentiality requirements, approval procedures, and instructions from the designated line manager.The service provider is expected to maintain a collaborative relationship with internal and external stakeholders while recognizing that the organization's designated representatives retain responsibility for final project direction, approvals, and decisions.Any work, deliverable, communication, or public representation that falls outside the agreed scope should be discussed with and approved by the designated line manager before proceeding.The final service agreement, confidentiality provisions, intellectual property provisions, and any applicable organizational policies shall take precedence over this job description in the event of any conflict.