Academic Program Administrator

Program AdministrationManage day-to-day administrative operations for an academic program, partnering closely with program leadership, faculty, and senior administration.Support faculty and student appointments, HR documentation, University policies, benefits, timesheets, and other personnel-related processes.Serve as a primary point of contact for faculty and coordinate with Finance, Academic Affairs, Student Affairs, Admissions, and other internal teams.Support curricular planning, faculty teaching schedules, class times, room assignments, and preparation of program and curriculum materials.Manage program budgets and expenses, monitor spending, support financial reporting, and help ensure compliance with University policies and procedures.Coordinate student course-related travel, faculty travel and business reimbursements, and honorarium processing.Support accreditation reporting and reviews, including preparation of materials required by the National Architectural Accrediting Board (NAAB).Assist with grant writing, fundraising initiatives, and other program priorities.Student Advising & Career ServicesAdvise students on degree requirements, course selection, and registration procedures.Partner with student organizations to support student initiatives and programming.Assist with career services events, workshops, employer recruiting activities, and alumni engagement.Maintain communications promoting full-time and part-time employment opportunities and other career-related resources.Track and analyze student placement data and prepare reports to support future programming and initiatives.Admissions, Outreach & EventsSupport admissions activities, prospective student outreach, and fellowship/assistantship awards.Partner with Communications and Admissions teams to ensure consistent program messaging and outreach.Coordinate logistics for orientation, graduation, lectures, and other program events.Manage program-related event planning in partnership with program directors, event staff, technology teams, and participants.QualificationsBachelor's degree or equivalent experience required.3–5 years of relevant professional experience.Excellent written, verbal, and interpersonal communication skills.Ability to work independently and exercise discretion when handling sensitive or confidential matters.Strong organizational skills with the ability to manage changing priorities, deadlines, and a high volume of detailed information.Proficiency in Microsoft Office Suite.Experience working in an academic environment is highly desirable.Preferred QualificationsMaster's degree preferred.Experience within architecture or a related field preferred.