Account Executive

SUMMARYThe Accountant will be responsible for maintaining accurate financial records, processing accounting transactions, managing inventory accounting, ensuring statutory compliance, preparing financial reports, and supporting monthly and annual financial closing activities. The role requires good knowledge of accounting, inventory management, ERP systems, and preferably Zoho Books / Zoho Inventory.TECHNICAL SKILLSStrong knowledge of accounting principles.Good knowledge of GST and TDS.Good understanding of inventory accounting and reconciliation.Proficiency in MS Excel, including Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, and other financial formulas.Working knowledge of ERP/accounting software.Zoho Books and Zoho Inventory experience preferred.Strong attention to detail and accuracy.Analytical and problem-solving skills.Good communication and coordination skills.Ability to work independently and meet deadlines.High level of integrity and confidentiality.Good ownership of assigned responsibilities.DEPARTMENTFinance & AccountsREPORTING TOFinance Manager / Senior Manager – FinanceKEY RESPONSIBILITIES1. Accounting & Bookkeeping - Record and verify day-to-day accounting transactions. - Maintain General Ledger, Journal Entries, and accounting schedules. - Ensure proper accounting of expenses, revenue, assets, and liabilities. - Verify supporting documents before processing accounting entries. - Assist in monthly and year-end closing activities.2. Accounts Payable - Process vendor invoices and ensure proper approval and documentation. - Match Purchase Orders, GRNs, and vendor invoices. - Reconcile vendor statements and resolve discrepancies. - Track vendor advances and outstanding balances. - Coordinate with internal teams and vendors for invoice-related queries.3. Accounts Receivable - Generate and verify customer invoices. - Record customer receipts and allocate payments against invoices. - Monitor customer outstanding balances and aging. - Follow up on overdue receivables. - Reconcile customer accounts and resolve discrepancies.4. Inventory Accounting & Management - Maintain accurate accounting records for inventory transactions. - Monitor purchase, receipt, issue, transfer, adjustment, and consumption of inventory. - Reconcile inventory records between the ZOHO inventory and physical stock audit. - Coordinate with store/operations teams for GRN, stock transfers, stock adjustments, and inventory movements. - Assist in periodic physical inventory counts and inventory audits. - Investigate and resolve inventory discrepancies. - Monitor negative stock and unusual inventory movements. - Ensure inventory transactions are recorded in the system on a timely basis. - Assist in inventory valuation and month-end inventory closing. - Maintain proper documentation for inventory write-offs, damages, shortages, and excess stock.5. Zoho / ERP Management - Manage day-to-day accounting and inventory transactions in Zoho Books and Zoho Inventory. - Ensure proper integration and flow of transactions between accounting and inventory modules. - Review and verify bills, invoices, payments, receipts, purchase orders, GRNs, stock transfers, and inventory adjustments. - Generate accounting, inventory, receivable, payable, and management reports from Zoho. - Identify system-related discrepancies and coordinate with relevant teams for resolution. - Prior experience with Zoho Books / Zoho Inventory is preferred.6. Bank & Cash Management - Perform regular bank reconciliations. - Record receipts, payments, and cash transactions. - Maintain petty cash records. - Support cash-flow monitoring and payment planning.7. GST, TDS & Statutory Compliance - Assist in GST return preparation and reconciliation. - Ensure proper accounting of GST transactions. - Assist with TDS calculation, accounting, and compliance. - Support preparation of statutory reports and reconciliations.8. Financial Reporting & MIS - Prepare monthly MIS and accounting reports. - Prepare receivable, payable, inventory, and cash-flow reports. - Assist in financial statement preparation. - Support management with financial analysis and variance reports.9. Audit Support - Maintain proper accounting and supporting documentation. - Assist internal and statutory auditors. - Prepare schedules, reconciliations, and supporting documents. - Track and close audit observations.QUALIFICATION- B.Com / M.Com or equivalent qualification. - CA Inter / CMA Inter will be an added advantage.EXPERIENCE- 2–5 years of relevant experience in Accounting & Finance. - Experience in inventory accounting and inventory reconciliation is preferred. - Experience with Zoho Books / Zoho Inventory is preferred. - Experience with other ERP/accounting systems such as Tally, SAP, Oracle, etc. will be an advantage.KEY PERFORMANCE INDICATORS (KPIS)- Accuracy and timeliness of accounting entries. - Timely completion of monthly closing. - Vendor and customer reconciliation accuracy. - Bank reconciliation accuracy. - Inventory reconciliation and discrepancy closure. - Timely completion of GST/TDS-related activities. - Accuracy of MIS and financial reports. - Timely closure of audit observations. - Proper and timely recording of transactions in Zoho/ERP.