Accountant & Admin Executive

FLEX Commodities is looking for a proactive, detail-oriented Accounts & Administration Executive to support our Singapore operations. This role suits an experienced accounting professional with strong knowledge of Singapore statutory compliance and office administration. You'll manage day-to-day accounting, payroll coordination, statutory reporting, and office admin — working closely with our Finance Manager in Dubai and the HR & Administration team.Open to Singapore Citizens and Singapore PRs only.Key ResponsibilitiesFinance & Accounting- Manage accounts payable and receivable- Process supplier payments and customer receipts- Prepare journal entries and maintain the general ledger- Perform bank and monthly balance sheet reconciliations- Assist with month-end and year-end closing- Maintain accurate records and supporting documentation- Liaise with banks, auditors, vendors, and service providersGST & Statutory Compliance- Prepare and coordinate GST submissions- Ensure compliance with Singapore accounting standards- Maintain audit and tax documentation- Coordinate with external accountants and corporate service providersPayroll & Administration- Coordinate monthly payroll with the payroll provider- Administer CPF submissions and statutory contributions- Maintain payroll records and handle employee queriesOffice Administration- Manage day-to-day admin of the Singapore office- Coordinate office facilities, supplies, vendors, and service providers- Maintain company and administrative records- Coordinate courier services, travel, and office maintenance- Assist with employee engagement activities and office events- Manage procurement of pantry, stationery, and office supplies- Coordinate office maintenance (incl. aircon servicing) via MCST-approved contractors- Manage payment of office bills and petty cash, with accurate records and reconciliationsRegional Coordination- Work closely with the Finance Manager in Dubai- Collaborate with HR & Administration team- Coordinate with regional teams across multiple locations- Support ad hoc finance, admin, and operational projectsQualifications & SkillsEducation- Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or related fieldExperience- 3–5 years of relevant accounting and administration experience- Hands-on experience with GST, CPF, payroll coordination, and Singapore statutory compliance- Experience in a multinational or regional organization preferred- Experience in commodities, shipping, marine fuels, trading, or logistics is an advantageTechnical Skills- Proficient in Microsoft Excel and Office applications- Experience with ERP/accounting systems (Odoo is a plus)- Strong understanding of Singapore accounting practices and regulationsSoft Skills- Strong analytical and problem-solving skills- Excellent communication and presentation abilities- Detail-oriented, able to meet tight deadlines in a fast-paced environment