Accounting Executive

Company Description T3RA Logistics is a veteran-owned freight brokerage based in West Sacramento, California, founded and operated by professionals with over 19 years of military service. The company brings mission-focused discipline and reliability to every shipment, treating each freight movement with the same seriousness as a critical operation. T3RA Logistics operates around the clock to support clients and ensure successful, on-time delivery. Applicants can expect a values-driven environment that emphasizes service, accountability, and operational excellence.Role DescriptionWe are seeking a detail-oriented and highly organized Accountant to manage the day-to-day accounting operations for our US business. The ideal candidate will have hands-on experience with Accounts Payable (AP), Accounts Receivable (AR), bookkeeping, bank reconciliations, and financial record management using QuickBooks Online (QBO). Experience working with US accounting processes and vendor management is highly preferred.This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities while maintaining accurate financial records.INDIA NIGHT SHIFT 6:30pm IST to 3:00am ISTKey ResponsibilitiesAccounts Receivable (AR)• Manage end-to-end Accounts Receivable processes.• Generate and issue customer invoices accurately and on time.• Record incoming payments and maintain customer account balances.• Monitor overdue accounts and coordinate collection efforts.• Resolve billing discrepancies and respond to customer inquiries professionally.Accounts Payable (AP)• Process vendor invoices and ensure timely and accurate bill entry.• Obtain internal approvals for invoices before payment.• Execute payments through Ramp, QBO, company bank accounts, and corporate credit cards.• Reconcile vendor statements and resolve payment discrepancies.• Maintain accurate AP records and supporting documentation.Bookkeeping & Accounting• Manage bookkeeping for multiple commercial rental properties using QuickBooks Online (QBO).• Perform daily bookkeeping activities, including journal entries and expense categorization.• Reconcile bank accounts, credit cards, and Ramp transactions.• Maintain complete and accurate financial records and supporting documentation.• Assist with month-end closing activities and financial reconciliations.• Prepare accounting reports and provide financial insights to management.• Ensure compliance with company policies and accounting best practices.Vendor & Property Administration• Coordinate with vendors by requesting quotes, obtaining estimates, scheduling maintenance work, and following up on service completion.• Maintain vendor documentation, including: W-9 Forms, Certificates of Insurance (COIs), Contracts, Other compliance-related documents• Build and maintain positive relationships with vendors and service providers.Communication & Administrative Support• Respond professionally to customers, vendor, and internal team & stakeholder emails and phone calls.• Support day-to-day accounting operations.• Perform additional accounting and administrative duties as assigned.Required Qualifications:• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.• Experience supporting US-based businesses or clients.Experience:• 2–3 years of accounting or bookkeeping experience.• Hands-on experience managing both Accounts Payable (AP) and Accounts Receivable (AR).• Experience with US accounting practices and bookkeeping.• Experience handling vendor payments, invoicing, reconciliations, and financial reporting.Technical Skills:• Advanced proficiency in QuickBooks Online (QBO).• Experience with Ramp expense management software.• Strong proficiency in Microsoft Excel and Google Sheets.• Familiarity with online banking platforms and corporate credit card reconciliations.• Experience with accounting software and financial reporting tools.Required Skills & Competencies:• Strong understanding of bookkeeping principles and accounting fundamentals.• Excellent numerical accuracy and attention to detail.• Strong analytical and problem-solving abilities.• Exceptional organizational and time management skills.• Ability to manage multiple priorities and meet deadlines.• Excellent written and verbal communication skills.• Professional phone and email etiquette.• High level of integrity, accountability, and confidentiality.• Self-motivated with the ability to work independently in a fast-paced environment.