Accounts & Admin Assistant

The RoleYou will be the operational backbone of our team. You will keep assignments tracked and on schedule, maintain accurate accounting records, support our VAT and AML/KYC compliance, and make sure nothing falls through the cracks. This is not a task-taker role. We want someone who takes ownership of a process, follows up proactively, spots issues early and escalates at the right time.Key ResponsibilitiesProject & Assignment CoordinationMaintain our CRM workspace daily: new assignments, owners, deadlines, deliverables and statusesFollow up with team members on pending and overdue work, and flag at-risk tasks before they affect clients or statutory deadlinesPrepare a concise daily status update and a weekly assignment summaryMonitor the FTA portal for client registrations, filings, notifications and pending actions, and alert the responsible team memberAccounting (Zoho Books and Tally)Record AP, AR, cash, bank and general ledger transactions with proper supporting documentsProcess invoices, quotations, supplier payments and approved employee expense claimsPerform regular bank reconciliations and investigate differencesReview the general ledger and trial balance for misclassifications or unusual balancesAssist with monthly, quarterly and annual management reports and financial statementsCompliance SupportPrepare the quarterly VAT return for review and reconcile input and output VAT to the control accountTrack VAT payment deadlines and maintain compliance recordsMaintain AML/KYC files (client identification, UBO and ownership information, periodic reviews), flag unusual activity and escalate to the MLRO/Compliance OfficerAdministration & ReportingSend client reminders on VAT, Corporate Tax and other assigned mattersMaintain employee leave records and support payroll and end-of-service informationSuggest practical improvements and automation for repetitive processesRequirementsBachelor’s degree in Accounting, Finance or Commerce (professional certification such as ACCA, CMA or CPA, or progress towards one, is a plus)Strong, in-depth knowledge of accounting principles: double-entry bookkeeping, accruals, reconciliations, ledger classification and trial balance review2–4 years’ experience in accounting or admin roles, ideally in an audit, accounting or tax firm in the UAEWorking knowledge of UAE VAT, including return preparation and input/output VAT reconciliationDemonstrated project or task management skills: tracking deadlines, following up and prioritising across multiple assignmentsHands-on experience with accounting software (Zoho Books or Tally preferred; QuickBooks or similar is acceptable) and advanced ExcelExcellent written and spoken English; clear, professional communication with colleagues and clientsStrong attention to detail, with integrity and respect for confidentiality, especially for AML and client informationPreferred (Not Essential)Experience with project management toolsFamiliarity with the FTA portal, goAML and UAE AML/KYC requirementsExposure to Power BI or other reporting and dashboard toolsFamiliarity with Corporate Tax basicsWhat We OfferA pivotal role with real ownership and visibility to senior managementExposure to a wide range of UAE tax, accounting and compliance workStructured onboarding and a clear growth pathCompetitive salary package