Accounts & Admin Executive ( 2-Months Contract)

Hiring: Accounts & Admin Executive

Company: Nomada Events Organizing & Managing LLCLocation: Dubai, UAEEmployment Type: Temporary / FreelanceContract Duration: Until 30th November 2026, renewable if requiredJoining: Immediate

Department: Accounts & AdministrationJob Summary: We are looking for an experienced Accounts & Admin Executive to support our daily accounting, financial, and administrative operations.The ideal candidate should have practical experience in UAE accounting procedures, supplier coordination, documentation, Zoho Books, and general office administration.The candidate should be organised, detail-oriented, and capable of independently managing multiple responsibilities in a fast-paced event management environment.Key Responsibilities1.

Accounts Payable & Supplier ManagementPrepare purchase orders (POs) based on approved quotations.Verify supplier invoices and prepare payment documentation.Handle supplier registration and maintain supplier records.Collect trade licences, VAT certificates, and bank details.Monitor supplier outstanding balances and payment schedules.Perform supplier statement reconciliations and follow up on discrepancies.2. Accounts Receivable & InvoicingPrepare customer invoices based on approved quotations and contracts.Maintain customer payment records and outstanding balances.Follow up on pending customer payments.Assist with customer account reconciliations.3. Accounting & BookkeepingRecord daily accounting transactions in Zoho Books.Process supplier bills, expenses, and journal entries.Assist with bank and corporate card reconciliations.Maintain accurate accounting records and supporting documentation.Assist with monthly closing and financial reporting.4. Project Accounting & Cost TrackingAllocate expenses to the correct project codes.Maintain project-wise expense reports.Track purchase orders, supplier invoices, and project payments.Assist in preparing project P&L reports.Coordinate with project teams regarding expense documentation.5. VAT & Audit SupportVerify supplier invoices for UAE VAT compliance.Assist with VAT reconciliations and return preparation.Maintain proper accounting and tax documentation.Prepare supporting schedules for financial audits.Assist with year-end closing and audit requirements.6. General Administration & DocumentationHandle daily administrative and documentation tasks.Maintain organised digital and physical filing systems.Prepare and maintain quotations, purchase orders, invoices, and contracts.Coordinate with suppliers, clients, and internal departments.Follow up on pending documents, approvals, and invoices.Assist with email correspondence and administrative follow-ups.Maintain supplier and freelancer databases.Support general office administration and operational requirements.7. Freelancer & Project AdministrationCollect and maintain freelancer invoices, contracts, and payment details.Coordinate with project teams regarding freelancer documentation.Assist with accommodation, travel, and expense-related records.Maintain project-related administrative documents.Track employee and freelancer expense reimbursements.8. Banking & Payment AdministrationPrepare supplier payment schedules and supporting documents.Maintain payment records and confirmations.Assist with petty cash and expense settlements.Coordinate with suppliers regarding payment status.Ensure all payments have the required supporting documentation and approvals.Required Qualifications & ExperienceBachelor's degree in Accounting, Finance, Commerce, Business Administration, or a related field.Minimum 2–3 years of UAE experience in accounting and administration.Working knowledge of UAE VAT regulations and accounting procedures.Practical experience with Zoho Books is highly preferred.Good Microsoft Excel skills, including VLOOKUP/XLOOKUP, SUMIFS, and PivotTables.Experience in supplier coordination, invoicing, purchase orders, and documentation.Previous experience in event management or project-based businesses is an advantage.Required SkillsStrong accounting and administrative skills.Excellent organisational and time-management abilities.Good attention to detail and accuracy.Ability to work independently with minimal supervision.Strong written and verbal English communication.Ability to coordinate effectively with suppliers and internal teams.Good knowledge of Microsoft Office and accounting software.Ability to manage multiple tasks and meet deadlines.Professional handling of confidential company information.Immediate availability and ability to adapt quickly.

Employment Type: Temporary / FreelanceContract Period: Until 30th November 2026, renewable if requiredJoining: Immediate preferred