Accounts Executive / Finance Assistant

Accounts Executive / Finance AssistantRole Description We are seeking an accurate, organized, and reliable Accounts Executive / Finance Assistant to handle daily financial transactions, assist with month-end ledger balances, and support core accounting functions. In this entry-to-junior finance role, you will collaborate closely with Accounts Payable/Receivable Leads, Senior Accountants, and Department Managers to ensure financial records are complete, compliant, and up to date. You will be responsible for processing supplier invoices, issuing customer billings, tracking payment collection, and managing routine bank and petty cash reconciliations. Responsibilities include auditing employee travel and expense claims for company policy adherence, posting standard journal entries (accruals and prepayments), organizing digital financial records, and assisting in audit schedule preparation. Success in this position requires solid numerical skills, foundational knowledge of double-entry accounting, proficiency with accounting software and spreadsheets, strong attention to detail, and absolute discretion when handling sensitive financial data.QualificationsEducation: Bachelor's degree or Diploma in Accounting, Finance, Commerce, or a related discipline; progress toward introductory accounting credentials (e.g., AAT, ACCA foundation, or LCCI) is an asset.Core Accounting Foundations: Solid grasp of double-entry bookkeeping, general ledger structures, accounts payable (AP), accounts receivable (AR), accruals, and prepayments.Invoice & Payment Processing: Experience verifying 3-way invoice matching (Purchase Orders, Receiving Slips, and Supplier Invoices), issuing client statements, and tracking receivables.Reconciliations & Cash Control: Ability to accurately execute routine bank statement reconciliations, credit card line-item audits, and petty cash management.Accounting Software & ERPs: Working knowledge of or direct exposure to accounting software and ERP platforms (e.g., QuickBooks, Xero, Sage, SAP, or Oracle NetSuite).Spreadsheet Proficiency: Intermediate proficiency in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and data sorting) for tracking and reconciliation.Expense Compliance & Tax Basics: Familiarity with auditing internal expense claims against policy guidelines and basic understanding of regional indirect taxes (e.g., VAT/GST compliance).Audit & Closing Support: Capability to assist with month-end schedule preparations, fixed asset log updates, and audit documentation retrieval.Interpersonal & Written Communication: Professional communication skills to resolve vendor billing queries and handle internal expense requests effectively.Professional Attributes: Exceptional numerical accuracy, disciplined time management, high integrity, and a proactive willingness to expand accounting capabilities.