Accounts Payable Assistant

Job SummaryThe Accounts Payable Assistant is responsible for accurately processing and managing payments related to trucking operations. This role ensures the timely payment of vendor invoices, including fuel, repairs, maintenance, tolls, insurance, permits, and third-party carrier drivers' checks, while maintaining compliance with company policies and supporting smooth fleet operations.Key ResponsibilitiesProcess and verify vendor invoices related to trucking operations (fuel, maintenance, repairs, parts, tolls, insurance, permits, and leasing).Review invoices for accuracy, proper approvals, and compliance with company policies. Prepare and execute payments ( wire transfers, drivers` checks, fuel cards).Track and manage recurring expenses (insurance, trailer leases, permits, registrations).Communicate with dispatch, maintenance, safety, and operations teams to clarify charges. Maintain accurate and organized AP records for audit and reporting purposes. Qualifications & SkillsHigh school diploma required; associate or bachelor’s degree in Accounting or Finance preferred. Fluent in English. Previous experience in accounts payable, preferably in trucking, logistics, or transportation. Experience with the transportation management system McLeod.Understanding of trucking-related expenses and terminology (fuel, IFTA, maintenance, tolls, detention, lumper fees)Strong attention to detail and ability to work with high-volume invoices.Strong organizational, communication, and problem-solving skills.Personal Attributes:Reliable and deadline-driven.Professional and respectful in vendor communications.Proactive and solution-oriented.Comfortable working cross-functionally with operations and dispatch.Able to work comfortably in a fast-paced environment.Able to work the 2nd shift. Only shortlisted candidates will be contacted. APPLY NOW