Accounts Payable Executive / AP Accountant / AP Specialist

Role DescriptionThe Accounts Payable Executive / AP Accountant / AP Specialist is responsible for managing accounts payable activities and ensuring that supplier invoices, payments, and related financial transactions are processed accurately, efficiently, and in accordance with established financial procedures.The role supports the day-to-day accounts payable function, including invoice processing, payment preparation, account reconciliation, supplier communication, and financial record maintenance. The position works closely with finance, procurement, operations, suppliers, and other internal departments to ensure that invoices and payment requests are properly reviewed and processed.Key responsibilities include receiving and reviewing supplier invoices, verifying invoice details, matching invoices with purchase orders and supporting documents, and ensuring that transactions are accurately recorded in the accounting system. The role identifies discrepancies and coordinates with relevant teams to resolve missing information, incorrect charges, or approval issues.The position is responsible for maintaining accurate supplier accounts and monitoring outstanding balances. This includes reviewing accounts payable aging, following up on pending invoices, reconciling supplier statements, and ensuring that payment obligations are properly tracked.The AP Specialist may also assist with payment processing by preparing payment batches, verifying payment information, coordinating approvals, and maintaining appropriate supporting documentation. The role ensures that payments are processed according to internal controls, agreed terms, and approved procedures.Supplier communication is an important part of the position. The role responds to invoice and payment inquiries, provides relevant status updates, resolves account discrepancies, and maintains professional relationships with suppliers and service providers.The position also supports month-end and year-end closing activities by reviewing outstanding invoices, recording appropriate accruals, reconciling accounts, and providing supporting schedules or documentation required by the finance team.Internal controls and financial accuracy are key priorities. The role follows established accounting procedures, approval workflows, segregation-of-duties requirements, and documentation standards to help maintain accurate and reliable financial records.The position may also assist with expense claims, employee reimbursements, debit and credit notes, vendor master data, tax-related documentation, and other accounts payable activities depending on organizational requirements.The AP Accountant works with accounting systems and digital finance tools to maintain transaction records, generate reports, track payment status, and support financial analysis. Strong attention to detail is essential when handling large volumes of invoices and financial information.The role also contributes to process improvement by identifying opportunities to streamline invoice processing, reduce payment delays, improve reconciliation accuracy, and strengthen accounts payable controls. Automation, electronic invoicing, and digital approval workflows may be used to improve efficiency.QualificationsBachelor’s degree or equivalent qualification in Accounting, Finance, Business Administration, or a related field is preferred.Strong understanding of accounts payable processes, invoice processing, supplier payments, and accounting principles.Familiarity with three-way matching, purchase orders, goods receipts, invoices, and supporting documentation.Understanding of accounts payable aging, supplier statement reconciliation, and outstanding payment management.Ability to accurately review, verify, code, and record supplier invoices and financial transactions.Strong attention to detail when handling financial records, invoice information, payment details, and supporting documentation.Familiarity with accounting software, ERP systems, AP automation platforms, and digital invoice-processing tools.Strong knowledge of Microsoft Excel, including formulas, filtering, sorting, reconciliation, and financial data management.Ability to prepare payment batches, payment schedules, supplier reconciliations, and accounts payable reports.Strong organizational skills with the ability to manage multiple invoices, deadlines, approvals, and payment requirements.Ability to communicate professionally with suppliers, procurement teams, finance colleagues, and internal stakeholders.Strong problem-solving skills with the ability to investigate invoice discrepancies and coordinate appropriate resolutions.Understanding of internal controls, approval procedures, financial documentation, and audit requirements.Ability to support month-end and year-end closing processes, including accruals and account reconciliations.Familiarity with tax invoices, VAT documentation, credit notes, debit notes, and related accounting records is an advantage.Ability to maintain confidentiality when handling financial, supplier, payment, and company information.Strong analytical and numerical skills with a structured approach to financial administration.Ability to work independently while maintaining effective coordination with finance and other business teams.Strong commitment to accuracy, compliance, timely processing, and professional financial practices.Accounting certifications such as ACCA, AAT, CPA, CMA, or other relevant credentials are welcomed but not mandatory.