Accounts Receivable Specialist

Position OverviewWe are seeking an experienced AR & Collections Specialist to join our construction-focused accounting team. The ideal candidate will have hands-on experience with construction accounts receivable, billing, collections, and contract administration, preferably within a subcontractor or specialty-trade environment.This position will be responsible for managing customer accounts, preparing and submitting construction pay applications, following up on outstanding balances, and maintaining accurate billing and receivables records. The successful candidate will work closely with customers, general contractors, project teams, and management to ensure timely billing and collections.Key ResponsibilitiesManage day-to-day accounts receivable and collections activities for construction customers.Prepare, review, and submit AIA G702/G703 pay applications and supporting documentation.Process invoices and monitor customer accounts for outstanding balances.Conduct regular weekly collections follow-ups with customers and general contractors.Track payment status, outstanding receivables, and aging balances.Work with project teams and customers to resolve billing discrepancies, payment issues, and account questions.Utilize GC billing portals such as RedTeam, Procore Invoicing, and e-Builder.Maintain accurate customer and billing records in QuickBooks Online (QBO) and Procore.Prepare AR, collections, aging, and payment reports for management.Assist with contract administration and ensure billing aligns with project requirements and contract terms.Communicate professionally with customers, general contractors, subcontractors, and internal stakeholders.Support the accounting team with other AR, billing, and administrative responsibilities as needed.Required Qualifications2+ years of experience in construction AR, billing, collections, or contract administration.Experience working for a subcontractor or specialty-trade contractor is strongly preferred.Hands-on experience with AIA G702/G703 pay applications.Experience working with GC billing portals, including RedTeam, Procore Invoicing, or e-Builder.Proficiency with QuickBooks Online (QBO) and Procore.Strong understanding of accounts receivable, invoicing, collections, and payment tracking.Excellent communication, follow-up, and organizational skills.Ability to manage multiple accounts, deadlines, and billing requirements with attention to detail.Preferred QualificationsBilingual English/Spanish preferred.Experience resolving construction billing disputes and payment issues.Strong Microsoft Excel skills.