Admin Accounts Executive (Real Estate)

Key ResponsibilitiesReview and cross-check Sales and Purchase Agreements (SPAs), real estate agency agreements, marketing contracts, invoices, and other business agreements before forwarding them to Finance for payment processing.Verify contractual terms, payment schedules, commission structures, supporting documents, and approvals to ensure accuracy and compliance with company procedures.Coordinate closely with the Finance team to ensure payments are processed accurately and on time, with all required documentation and approvals in place.Maintain and organize financial documentation, including invoices, contracts, payment records, commission agreements, and supporting documents.Manage the documentation and record-keeping of real estate agency agreements, marketing and advertising contracts, vendor agreements, and other commercial arrangements.Track contract validity, payment milestones, outstanding invoices, and upcoming payment obligations.Prepare periodic reports, summaries, and financial documentation for the CEO and CFO to support management reviews and decision-making.Maintain accurate records of real estate transactions, agency commissions, marketing expenditures, and other business-related expenses.Liaise with internal departments, real estate agencies, vendors, and service providers to collect missing documents, clarify discrepancies, and resolve documentation issues.Ensure all agreements and payment requests follow the appropriate approval workflows before being submitted to Finance.Support internal audits and financial reviews by retrieving contracts, invoices, payment records, and other relevant documentation when required.Identify discrepancies, missing information, or inconsistencies in contracts and invoices and coordinate with the relevant stakeholders to resolve them before payment processing.Maintain a systematic filing system for physical and digital documents, ensuring confidentiality, accuracy, and easy retrieval.Assist with administrative and accounts-related tasks, reporting requirements, and other documentation responsibilities as assigned by management.RequirementsBachelor's degree or diploma in Accounting, Finance, Business Administration, or a related field.Previous experience in an administrative, accounts coordination, contract administration, or finance support role.Real estate industry experience is highly preferred, particularly familiarity with SPAs, real estate agency agreements, broker commissions, and marketing contracts.Strong understanding of invoices, contracts, payment terms, supporting documentation, and approval procedures.Excellent attention to detail and the ability to identify discrepancies in financial and contractual documents.Proficiency in Microsoft Excel, Word, and other office productivity tools.Strong organizational, documentation management, and reporting skills.Excellent communication and coordination skills, with the ability to work closely with Finance, senior management, and external stakeholders.Ability to manage multiple documents and deadlines while maintaining accuracy and confidentiality.