Admin & Executive Assistant

Job timing: 7:00 AM - 5 PMSummary:We are looking for a proactive, organised, and highly communicative Admin & Executive Assistant to support the daily operations of a growing EdTech company.The ideal candidate will manage schedules, coordinate with clients and internal teams, maintain records, and ensure smooth communication across stakeholders.This role requires someone who can take initiative, follow up independently, and keep everyone informed without constant supervision.Key ResponsibilitiesClient Communication: Proactively communicate with clients, students, tutors, and stakeholders, sharing timely updates and following up on pending requests.Calendar Management: Schedule meetings, coordinate appointments and sessions, manage calendars, and communicate any changes.Administrative Support: Maintain accurate records, databases, trackers, and reports using Google Sheets, Excel, and other tools.Task Coordination: Track deadlines, pending activities, and action items, ensuring timely completion and follow-ups.Stakeholder Updates: Keep management, clients, and internal teams informed about schedules, progress, and important developments.Executive Support: Assist management with daily operations, meeting notes, documentation, and general administrative activities.Problem-Solving: Identify potential delays or coordination gaps and proactively address or escalate them.Requirements2–5 years of experience in administration, executive assistance, operations coordination, or client servicing.Excellent written and verbal English communication skills.Strong organisational, multitasking, and time-management abilities.Proficiency in Google Workspace (Sheets, Calendar, Docs, Gmail) and Microsoft Excel.Ability to manage client communications, scheduling, and follow-ups independently.Strong attention to detail and a proactive, solution-oriented approach.Experience in EdTech, education services, or working with international clients is an advantage.Familiarity with Asana, Trello, or similar task-management tools is a plus.Ideal CandidateWe are looking for someone who is proactive, dependable, detail-oriented, and an excellent communicator.The candidate should take ownership of tasks, anticipate requirements, follow up consistently, and ensure everyone has the information they need on time.