Admin & Facilities Management Executive

We are seeking a proactive and detail-oriented Junior Facilities & Admin Executive to support daily office operations, facility maintenance, and vendor coordination. In this role, you will serve as a key operational liaison ensuring seamless office functionality, smooth vendor interactions, and strict administrative compliance. Practical working experience with SAP (MM/FI modules/ S4HANA) for procurement, purchase orders, and vendor invoice processing is essential.2. Key ResponsibilitiesFacilities & Workplace Maintenance: Conduct daily walk-throughs to ensure office infrastructure, MEP (mechanical, electrical, plumbing), HVAC, and cleanliness meet operational standards. Coordinate routine repairs, preventive maintenance, and workspace allocations.Vendor & Service Provider Management: Liaise with third-party vendors (cleaning, security, building management, office supplies, and maintenance contractors). Monitor vendor SLAs, track service completion, and review performance against contracts.SAP Administration & Procurement: Raise Purchase Requisitions (PRs) and Purchase Orders (POs) in SAP, log goods receipts (GRN), process vendor invoices, and maintain precise operational expenditure records in SAP.Office & Operational Support: Manage inventory for pantry supplies, stationery, and consumable items. Assist with building access badges, visitor management, and health & safety compliance adherence.Reporting & Audits: Maintain updated asset registers, vendor databases, and facility logs in SAP. Assist senior management with monthly utility tracking and operational expense reporting.3. Key Requirements & QualificationsRequirementEducationBachelor’s degree in Business Administration, Facility Management, or a related discipline.Experience5-7 years of experience in facilities support, office administration, and vendor coordination in Dubai.System Skills• Hands-on practical experience using SAP (preferably Procurement / Materials Management / Finance modules for raising POs, inventory tracking, and invoice entry).• Proficiency in MS Office (Excel, Word, Outlook).Functional KnowledgeBasic understanding of local Dubai facility regulations, building management guidelines, and health/safety practices.Soft SkillsStrong communication, vendor negotiation skills, high attention to detail, and a multi-tasking mindset in a high-volume environment.