Admin & marketing coordinator

Job Title: Admin & Marketing CoordinatorIndustry: Real EstateLocation: Dubai, UAEEmployment Type: Full-timeReports To: General ManagerJob SummaryWe are looking for a well-organized, proactive, and versatile Admin & Marketing Coordinator to support the day-to-day administrative operations of the real estate company while assisting with marketing and property promotion activities. The ideal candidate will coordinate closely with the General Manager, real estate agents, clients, property owners, and external service providers to ensure smooth business operations and effective property marketing.Key ResponsibilitiesAdministrative ResponsibilitiesManage day-to-day office administration and ensure smooth office operations.Provide administrative support to the General Manager and real estate team.Manage emails, correspondence, calls, appointments, and meeting schedules.Coordinate meetings, property viewings, appointments, and client meetings.Prepare reports, presentations, letters, quotations, and other business documents.Maintain organized records of properties, clients, landlords, tenants, leads, and transactions.Assist with preparing and maintaining property-related documentation and agreements.Coordinate with agents, clients, landlords, tenants, developers, suppliers, and service providers.Maintain and update internal databases, trackers, and CRM records.Assist with invoices, receipts, commission records, and payment follow-ups.Coordinate office supplies, courier services, and other administrative requirements.Maintain proper physical and digital filing systems.Assist the General Manager with follow-ups, reports, documentation, and daily business requirements.Handle confidential company and client information professionally.Marketing ResponsibilitiesAssist in developing and implementing marketing activities for the company's properties and real estate services.Create and manage content for Instagram, Facebook, LinkedIn, TikTok, and other relevant platforms.Prepare property posts, captions, stories, reels, videos, and promotional materials.Coordinate with agents to collect property details, photographs, videos, floor plans, and other marketing information.Create and maintain a property marketing calendar.Upload and update property listings on platforms such as Property Finder, Bayut, Dubizzle, and other relevant portals.Ensure property listings contain accurate prices, descriptions, locations, photographs, and availability.Coordinate with graphic designers, photographers, videographers, and external marketing agencies when required.Assist in preparing brochures, presentations, property flyers, email campaigns, and other promotional materials.Monitor social media engagement and property marketing performance.Conduct basic market and competitor research.Support lead-generation and promotional campaigns.Assist agents with marketing materials required for property sales and leasing.Maintain consistent company branding across all marketing channels.Track marketing activities and prepare regular reports for management.RequirementsBachelor's degree in Business Administration, Marketing, Real Estate, Communications, or a related field.1–3 years of experience in administration, marketing, real estate, or a similar role.Previous experience in a Dubai real estate company is preferred.Good understanding of Dubai's real estate market is an advantage.Familiarity with Property Finder, Bayut, Dubizzle, and CRM systems is preferred.Strong knowledge of Microsoft Office, particularly Excel, Word, and PowerPoint.Good knowledge of social media platforms and digital marketing.Basic knowledge of Canva or similar design tools is an advantage.Excellent written and verbal communication skills.