Admin & Office Coordinator

Company DescriptionFounded in 2016, SARPI Group is a Dubai-based company representing and distributing international consumer and retail brands across the UAE and GCC. We work with over 400 retail stores and 16 e-commerce platforms across six countries in the Middle East. As we continue to grow, we are looking for an organized, proactive, and detail-oriented Admin & Office Coordinator to support our daily business operations.Location: Dubai, UAEKey ResponsibilitiesOffice Administration & OperationsCoordinate day-to-day office administration activities.Monitor staff attendance and maintain attendance records.Prepare and manage warehouse team timesheets.Handle petty cash and prepare periodic reports.Process employee expense reimbursements and maintain records.Organize and file delivery notes, tax invoices, contracts, and company documents.Track vendor contract expiry dates and coordinate renewals.Coordinate office maintenance, repairs, permits, and office/pantry supplies.Maintain organized filing systems and company records.Provide administrative support to management and various departments.Assist with operational projects and other ad-hoc administrative tasks.Support continuous improvement of internal office processes and procedures.Procurement & Logistics SupportArrange local and international shipments through courier providers such as DHL, FedEx, and freight forwarders.Request quotations from suppliers and prepare cost comparison reports.Coordinate with logistics partners and freight forwarders to obtain competitive shipping rates.Track shipments and ensure timely delivery of goods and documents.Support procurement activities and vendor communications.Employee AdministrationSupport employee onboarding and offboarding processes.Maintain employee files and administrative records.Coordinate employee visa applications, renewals, amendments, and cancellations.Liaise with government authorities, typing centers, and external service providers.Monitor visa, labor card, and company document expiry dates.Assist in ensuring timely completion of immigration and labor-related documentation.Requirements2–5 years of experience in office administration, operations, administration, or a similar role in the UAE.Experience coordinating office operations and administrative activities.Familiarity with UAE visa and government documentation processes is an advantage.Strong organizational and multitasking skills.Good communication skills in English.Proficiency in Microsoft Office, particularly Excel.Ability to work independently and manage multiple priorities.Experience coordinating logistics, courier services, procurement, or vendor management is an advantage.What We OfferOpportunity to work with international consumer and retail brands in a growing company.Dynamic and collaborative working environment.Career development and growth opportunities.Competitive salary package based on experience.If you enjoy keeping an office organized, coordinating multiple business functions, and supporting a growing company across administration and operations, we'd love to hear from you.