Admin & Operations Executive

INDEX Media is looking for a highly organised and proactive Operations Executive to support the day-to-day operations of the business while also providing direct administrative and coordination support to the CEO.The ideal candidate will be someone who is well-organised, responsible, hands-on and able to manage multiple priorities in a fast-paced media environment. The role requires strong coordination skills, attention to detail and the ability to work closely with internal teams, clients, suppliers and management.Key ResponsibilitiesOperations & AdministrationSupport the smooth day-to-day operations of INDEX Media.Coordinate with internal teams, clients, suppliers and external service providers.Assist in coordinating projects, assignments, meetings and operational requirements.Prepare and maintain reports, trackers, documents and other operational records.Follow up on pending tasks, approvals, deliverables and timelines to ensure things are completed on time.Assist with quotations, purchase requests, invoices and other operational documentation.Maintain organised records of company and project-related documents.Identify operational issues and coordinate with the relevant teams to resolve them.Support the team with general administrative and operational requirements as needed.Executive / PA Support to the CEOProvide day-to-day administrative and organisational support to the CEO.Manage and coordinate the CEO’s calendar, meetings and appointments.Schedule meetings and coordinate with internal and external stakeholders.Follow up on action points and ensure important tasks are tracked and completed.Handle correspondence, communications and other administrative matters on behalf of the CEO when required.Maintain confidentiality when handling sensitive company and executive-level information.RequirementsBachelor’s degree in Business Administration, Management, Operations, or a related field.2–4 years of experience in operations, administration, coordination or a similar role.Experience supporting senior management or working as a PA/Executive Assistant will be an advantage.Strong organisational and time-management skills.Excellent written and verbal communication skills.Strong follow-up skills with the ability to manage multiple tasks simultaneously.Proficiency in Microsoft Office, particularly Excel, Word and PowerPoint.Ability to work independently and take initiative.Ability to work in a fast-paced environment and handle changing priorities.UAE experience is preferred.