Admin and Office Coordinator

About the RoleWe are looking for a proactive and highly organised Admin and Office Coordinator to manage day-to-day office operations and provide broad administrative support, including a meaningful HR administration component.Reporting directly to the HR Admin & Office Manager this role is central to keeping the office running smoothly and supporting the team's administrative and people-related needs.Key ResponsibilitiesOffice Operations & AdministrationManage day-to-day office operations, ensuring a well-organised and functional workplaceOversee office supplies, equipment and inventory — ordering, restocking and tracking usageCoordinate with vendors and suppliers for office maintenance, services and deliveriesManage incoming/outgoing deliveries and shipmentsArrange travel bookings for employees as neededPlan and coordinate office events and team activitiesMaintain trackers, checklists, records and filing systems (physical and digital)HR & People AdministrationMaintain employee files, records and trackers with strong attention to accuracy and confidentialitySupport onboarding and offboarding logistics (documentation, equipment setup, access arrangements)Apply a working knowledge of UAE labor law to day-to-day HR administrationSchedule meetings and follow up on routine actionsCross-functional & Executive SupportLiaise with employees, suppliers and internal teams to ensure smooth coordinationFollow up proactively on outstanding tasks and requests until resolvedProvide occasional EA-style support to Jack as neededWhat We're Looking ForStrong administrative background, including HR filing, employee records management and awareness of UAE labor lawExperience in a C-level support role or a startup environment preferred - comfortable with fast pace and shifting prioritiesBackground in an IFC (International Financial Centre) environment is a plus - familiarity with UAE regulatory context and comfort using AI toolsHighly organised, reliable and able to manage multiple tasks at onceStrong follow-up skills and excellent attention to detailConfident using Google Workspace, Slack and spreadsheetsGood written and spoken EnglishProactive, dynamic and positive attitude, with genuine willingness to learnBased in Dubai and comfortable working full-time from the officeAvailable to start as soon as possibleCompensation & BenefitsCompetitive salary: AED 5,000 monthly salary, based on experience and profileMedical insurance includedVisa sponsorship included