Admin Assistant / Front Desk Coordinator

Admin Assistant / Front Desk Coordinator Mid-Town Toronto | In-OfficeFull-TimeOur client, a growing organization in the insurance benefits space, is seeking a polished Admin Assistant / Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed, detail-driven professional who thrives in a fast-paced, regulated environment and brings a high standard of professionalism to their work.Role OverviewThis in-office position blends executive support, front-office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client-focused presence.Key ResponsibilitiesAdmin Assistant / Front Desk Coordinator (Salary Range $60,000 - $70,000) Serve as the primary point of contact for visitors, clients, and incoming calls Maintain a professional, organized, and welcoming front-office environment Support the smooth day-to-day operations of the officeAdministrative & Operational Support Maintain accurate records, files, and internal documentation Support client interactions and communications related to insurance benefits Assist with administrative and processing tasks with accuracy and attention to regulatory detailAd-Hoc & City-Based Support Complete occasional errands and time-sensitive city-based tasks as requiredCandidate Profile Exceptionally organized, detail-oriented, and reliable Comfortable operating in high-pressure, deadline-driven environments Strong critical thinking and problem-solving abilities Professional, adaptable, and composed in communication style Service-oriented mindset with a desire to support both leadership and office operations Prior exposure to insurance or financial services is an asset, but not requiredRequirementsRequired Proven experience in an administrative, executive assistant, or front desk role Excellent written and verbal communication skills Demonstrated ability to manage multiple priorities with discretion and accuracyPreferred Familiarity with life, disability, or critical illness insurance terminology Experience supporting documentation, SOPs, or operational processesBenefitsWhat’s in it for you? Full-time, on-site position in midtown Toronto, conveniently located on the subway line. Competitive salary with great benefits and perks. The opportunity to work with a dynamic, boutique team focused on excellence in service.