Admin Assistant – Front Office

Company DescriptionVentraGate is a cloud-focused solutions and services firm dedicated to imagining, building, and sustaining digital transformation initiatives and cloud technologies that customers find intuitive and effective. The company partners with organizations of all sizes to enhance speed, agility, and competitiveness through modern technology solutions. As a leading transformation consultancy, VentraGate works closely with clients to design scalable cloud architectures and streamline business processes. Team members collaborate in a dynamic environment that values innovation, problem-solving, and customer impact.Role Description Location: Coimbatore Employment Type: Full-Time Experience: 1–3 Years Salary: Around 2.5 LPA We are looking for a proactive and organized Admin Assistant – Front Office to manage day-to-day office administration, vendor coordination, invoices and payments, office maintenance, and housekeeping. The role also involves generating and converting business leads to fill vacant office seats and maximize workspace occupancy. The ideal candidate should possess strong administrative and bookkeeping skills and excellent communication abilities.Front Office & Administration Manage front-office operations, calls, emails, visitors, and customer inquiries. Maintain office documentation, records, and administrative trackers. Provide day-to-day administrative support to management. Invoices, Vendors & Payments Experience in using accounting software, such as Zoho Books. Handle vendor invoices, quotations, bills, and payment tracking. Coordinate with vendors and the auditor to ensure timely processing of approved payments. Maintain expense records and vendor documentation. Office Maintenance & Housekeeping Coordinate office repairs, maintenance, and facility-related services. Monitor housekeeping, cleanliness, hygiene, pantry supplies, and common areas. Ensure the office remains well-maintained, presentable, and client ready. Requirements Graduate in any discipline. Accounting major such as B.Com preferred. Proficiency in accounting software such as Zoho Books is must. 1–3 years of experience in administration, front-office operations, coworking spaces, hospitality, or a similar role. Knowledge of MS Office, Excel, email, and documentation. Experience in vendor coordination, invoice management, and payment tracking. Good communication, organizational, and interpersonal skills. Ability to multitask, take ownership, and work independently. What We Are Looking For A responsible and self-driven professional who can balance administrative responsibilities with business development activities. The candidate should be proactive in generating leads, converting prospects, maintaining office standards, and ensuring smooth day-to-day operations.