Admin Assistant - Saudi National - Jeddah

Job Title: Admin Assistant - SaudizationEmail Id - recruitment.me@tractebel.engie.comWhile Applying - please mention in subjectline - Position and Location as Jeddah

Location: Jeddah Job Description:The Admin Support Coordinator is responsible for providing administrative, document control, and coordination support to the project and corporate teams.

The role ensures efficient management of records, invoices, logs, reports, and internal coordination activities while maintaining compliance with company procedures and documentation standards. Supporting daily operations and progressively developing expertise in administrative support, document control, and corporate coordination functions.Key Responsibilities1. Administrative and Document Control SupportReceive, register, track, and distribute all incoming and outgoing documents in a timely and accurate manner.Maintain and update document registers, logs, and tracking systems.Ensure proper filing, archiving, and retrieval of project and corporate documents.Support document control activities and provide document status updates when required.Handle basic inquiries related to document management processes.2. Financial and Invoice AdministrationMaintain and update the Office Petty Cash Log Register and related documentation.Manage and maintain the Invoice Log for office and project activities.Monitor, update, and close Subcontractor Invoice Logs.Assist with invoice processing and administrative follow-up activities.3. Reporting and CommunicationFormat monthly reports, both Arabic and English.Assist in the preparation of reports, logs, dashboards, and status updates for management.Support project administration activities and ensure accurate reporting records are maintained.4. CTS SupportProvide CTS coordination and support during the absence of the supervisor.Coordinate with relevant stakeholders to ensure continuity of CTS-related activities.Maintain records and follow-up actions associated with CTS processes.5. Compliance and Quality AssuranceAdhere to company procedures, policies, and standards related to administration and document control.Ensure documentation practices comply with legal, contractual, and regulatory requirements.Maintain data accuracy, confidentiality, and document integrity.6. Learning and DevelopmentParticipate in training sessions related to document management systems, CTS processes, administration, and company procedures.Develop knowledge of company tools, software applications, and best practices.Qualifications and CompetenciesEducationDiploma or Bachelor's degree in Business Administration, Management, Information Management, or a related field.Experience4–7 years of experience in administrative support, document control, office administration, or a related function.Technical SkillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Familiarity with document management and tracking systems.Ability to prepare professional reports and maintain administrative records.Behavioral CompetenciesStrong organizational and time-management skills.Effective communication and interpersonal skills.Ability to handle multiple tasks and priorities.