Admin Cum Document Controller (Tagalog Speaker)

At Terracotta Outsourcing, we provide Recruitment, Outsourcing, and Corporate Services solutions, supporting organizations with qualified professionals across various industries.We are hiring an Admin Operations Coordinator (Tagalog Speaker) for an exciting opportunity with our team in Abu Dhabi, UAE.Key ResponsibilitiesProvide administrative and operational support to the Administration and Operations team.Coordinate day-to-day operational activities and ensure required documentation is collected and maintained.Maintain and update operational trackers, agreements, contracts, employee records, supplier records, job cards, and other administrative documents.Liaise with Key Account Managers, HR, Finance, Payroll, and other departments to collect required information and follow up on pending tasks.Assist in supplier coordination, including onboarding documents, bookings, approvals, and record maintenance.Support employee administration, including training schedules, travel or accommodation bookings (if applicable), and document coordination.Monitor assigned tasks and follow up with internal stakeholders to ensure activities are completed within agreed timelines.Prepare routine reports, tracker updates, and administrative summaries for the Admin / Operations Manager.Organize and maintain both electronic and physical filing systems.Assist in improving administrative processes and ensure compliance with company procedures.Skills & CompetenciesProficient in Microsoft Excel, Word, and Outlook.Good communication and follow-up skills.Ability to manage multiple tasks and meet deadlines.Attention to detail and accuracy.Experience & Requirements3–5 years of experience in administration, operations, coordination, or office administration.Experience handling documentation, trackers, and cross-functional coordination.Experience in manpower services, construction, facilities management, oil & gas support services, or similar industries is an advantage.Preferred ProfilePreferably a Tagalog Speaker candidate.Demonstrated a stable employment history with consistent tenure in previous roles.Organized, dependable, and proactive, with a strong work ethic and willingness to support multiple functions.