Admin Executive (Car Rental business experience only)

Admin Executive – Car Rental Business

Location: Dubai, UAEEmployment Type: Full-TimeAbout the RoleWe are looking for an organized and responsible Admin Executive to support the day-to-day administrative and operational activities of our car rental business.

The ideal candidate should be detail-oriented, good at coordinating with customers and internal teams, and comfortable handling documentation, vehicle records, and rental-related paperwork.Key ResponsibilitiesManage daily administrative and office coordination activities.Prepare and maintain customer rental agreements, forms, invoices, and related documentation.Maintain accurate records of vehicles, customers, contracts, payments, and renewals.Coordinate vehicle bookings, availability, collection, and return schedules.Follow up on rental agreements, contract extensions, payments, deposits, and outstanding amounts.Coordinate with customers regarding vehicle collection, return, extensions, and general rental requirements.Maintain proper documentation for vehicle registration, insurance, servicing, and other relevant records.Coordinate with RTA, insurance companies, garages, and other external parties when required.Monitor vehicle-related documents and ensure timely renewal of registration, insurance, permits, and other documents.Assist with traffic fines, Salik, parking fines, and other vehicle-related records and follow-ups.Support the Operations/Sales team with quotations, bookings, customer records, and administrative documentation.Handle customer inquiries professionally and ensure timely follow-up.Maintain organized physical and digital filing systems.Prepare daily, weekly, and monthly administrative and operational reports.Assist management with general administrative tasks and other responsibilities as required.Requirements2–4 years of experience in administration, preferably within car rental, automotive, logistics, or a similar industry.Strong knowledge of MS Office, particularly Excel and Word.Good organizational and time-management skills.Strong communication and customer-service skills.Ability to manage multiple tasks and meet deadlines.Good attention to detail and accuracy in documentation.Ability to coordinate effectively with customers, drivers, suppliers, garages, and government authorities.UAE driving license is an advantage.Knowledge of RTA procedures and UAE vehicle documentation will be an added advantage.