Admin Officer

Company Description Signium Africa, previously Talent Africa, is a world-class company, based in Hyde Park, Johannesburg, the business hub of Africa. We offer integrated talent solutions to clients nationally and in sub-Saharan Africa. Staffed by people with many years’ experience in the search and human resources field Signium Africa is a proud B-BBEE level 1 contributor. Signium Africa is known in South Africa and sub-Saharan Africa for its experienced team of consultants, broad industry experience, high rate of repeat business and ethical practice. Through our membership with Signium International, we provide a wider global reach and progressive international expertise to clients that is relevant in South Africa and sub-Saharan Africa.  Role Description The Administrator is responsible for providing comprehensive administrative and operational support throughout the executive search and recruitment lifecycle. This role ensures the accurate management of documentation, records, schedules, candidate information, client correspondence, invoicing administration, project logistics, and reporting to support the successful delivery of search assignments.Key Responsibilities: 1. Assignment Administration2. Project Coordination & Scheduling3. Document Management4. Candidate Administration5. Interview & Shortlisting Support6. Invoicing & Financial Administration7. Due Diligence Administration8. Travel and Event Coordination9. Reporting & Data Management10. Compliance & Confidentiality11. Office Caretaking and Facilities Management 12. Reception ManagementCandidate DescriptionMinimum Requirements:• Diploma or Certificate in Business Administration, Office Administration, HR or a related field.• Minimum 3-5 years' administrative experience.• Experience supporting recruitment, executive search, professional services, HR consulting or similar.• Experience managing schedules, documentation and client service activities.Key Skills:• Advanced administrative and organisational skills• Document management and record keeping• Excellent written and verbal communication• Strong attention to detail• Time management and multitasking• Microsoft Office Suite proficiency• Data management and reporting• Coordination and scheduling• Customer service orientation• Confidentiality and discretionBehavioural competencies:• Attention to Detail • Planning and Organising • Client Service Orientation • Initiative and Proactiveness • Adaptability, Flexibility and Resilience• Teamwork and Collaboration • Communication and Interpersonal Skills • Integrity and Values