Are you a student or recent graduate in Administrative Studies, Office Management, Secretariat Services, Psychology, or Business looking for hands-on operational experience?Sage is looking for an Admin / Receptionist & Operations Specialist to join our team on a Freelance Contract basis! Whether you want flexible part-time work alongside your studies or need an official university internship placement, we’d love to hear from you.As the face and voice of Sage at our front reception, you will keep daily clinic operations running smoothly while creating a warm, welcoming space for our clients.📌 ROLE DETAILSContract Type: Freelance / Independent Contractor (or Official University Internship)Schedule: 3.5 Days per week (Flexible shift arrangements built around your study schedule)Compensation: RM 30 / day + RM 50 monthly travel allowance
Location: Sage Centre (On-site reception & administration)📋 WHAT YOU’LL DOFront Desk & Client Experience:Reception Support: Warmly greet clients downstairs upon arrival, manage front-desk check-ins, and direct client flow for in-person appointments.Inquiry Management: Answer incoming calls and admin phone messages; handle client inquiries with care, promptness, and professionalism.Session Coordination: Set up and send online meeting links for virtual sessions; assist practitioners with preparing client spaces.Client Intake & Systems Management:Scheduling: Manage and maintain our Acuity booking platform to handle appointments, reschedules, and calendars.Client Engagement: Process intake forms, follow up on client feedback, and guide clients on package options to support care continuity.Admin & Operational Support:Clinical Audits: Verify that practitioners upload case notes in a timely manner.Record Keeping: Keep physical files, intake records, and assessment tools organized and updated.Management Support: Assist the Management Team with general operational and administrative tasks as needed.✨ WHAT YOU’LL GET☕ Pantry Perks: Free coffee & kombucha at the centre daily! 🍹🤝 Student-Friendly Schedule: Working 3.5 days a week leaves you with plenty of time for lectures, assignments, and life.📜 University Accreditation: Full support for internship logbooks, supervisor evaluations, and degree credits.💻 Practical Experience: Hands-on experience with Acuity booking software, practice management, and client flow.📝 Career Credentials: Personalized recommendation letters for future job or post-grad applications + Certificate of Completion.