Admin Specialist

Role SummaryThe Admin Specialist is responsible for providing comprehensive administrative and office support to the project team. This role ensures efficient document management, coordination of meetings, office administration, correspondence handling, and support for daily operational activities. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced project environment.Key ResponsibilitiesManage daily administrative and office operationsMaintain and organize project documentation, records, and filing systemsCoordinate meetings, prepare agendas, and record meeting minutesHandle incoming and outgoing correspondence, emails, and phone communicationsSupport document control processes and ensure proper document distributionArrange travel, accommodation, and logistics for project staff when requiredMonitor office supplies and coordinate procurement requestsAssist in preparing reports, presentations, and other project-related documentsCoordinate with internal departments and external stakeholders to facilitate smooth operationsEnsure compliance with company policies and administrative proceduresSupport onboarding activities for new employees and project personnelPerform other administrative duties assigned by managementRequirementsBachelor's degree or Diploma in Business Administration, Management, or a related fieldMinimum 3 years of experience in administration, office management, or a similar roleStrong organizational and time-management skillsExcellent communication skills in English; Arabic is an advantageProficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)Ability to maintain confidentiality and handle sensitive information professionallyStrong attention to detail and problem-solving abilitiesExperience working in project, construction, engineering, or consultancy environments is preferredAbility to work independently and collaboratively within a team