Administration

Kotiva is a holistic skincare and self-care brand that connects nature’s wisdom with scientific innovation to create clean, effective beauty solutions. The company collaborates with dermatologists and botanical experts to develop formulas that support skin and scalp health while respecting the planet.Driven by its “Skin-Stream” philosophy, Kotiva focuses on what each individual’s skin truly needs rather than following trends. The brand is committed to sustainability, inclusivity, and creating products that empower people to feel confident in their own skin.Kotiva is looking for an organized, detail-oriented, and reliable Admin to join our team in Riyadh, Saudi Arabia. This is a full-time, hybrid position supporting the smooth day-to-day operation of the business.The role involves managing administrative tasks, coordinating schedules and meetings, handling correspondence, maintaining digital and physical records, and supporting internal communication across teams. The Admin will also assist with reports, presentations, data entry, procurement, office supplies, and general office coordination.Additional responsibilities include supporting HR and finance with basic documentation and onboarding coordination, liaising with external partners, and maintaining efficient administrative systems and workflows.The ideal candidate is comfortable managing multiple priorities, working under pressure, and taking ownership of tasks while maintaining a high level of accuracy and professionalism.Qualifications2–3 years of previous administrative, office coordination, or operations support experience is preferred.Strong organizational, time-management, and prioritization skills.Excellent written and verbal communication skills.Fluent command of English.Excellent knowledge of Microsoft Office, particularly Microsoft Excel.Strong attention to detail and accuracy in documentation, reporting, and record-keeping.Ability to handle multiple administrative tasks efficiently and work under pressure.Ability to work collaboratively with cross-functional teams and maintain professional relationships.Self-motivated, reliable, and comfortable working within a hybrid work environment.Experience with digital filing systems and basic data management.Previous experience supporting HR, finance, procurement, or office operations is an advantage.Interest in the beauty, wellness, or consumer goods industry is a plus.Saudi nationality is preferred.Candidates must be willing to work in Riyadh, Saudi Arabia.Employment DetailsEmployment: Full-time

Location: Riyadh, Saudi ArabiaWork Arrangement: Hybrid📩 Interested candidates are invited to send their updated CV to hr@vitakode.com.