Administration Coordinator I - UAEN

The Administrative Coordinator plays a key role in ensuring the smooth and efficient operation of administrative processes across the organization. This role supports the Administration Manager and other departments through coordination, documentation, budgeting, and compliance, while maintaining a productive and organized workplace. The Administrative Coordinator also provides cross-functional support, including onboarding, procurement, and permit processing.Key ResponsibilitiesOversee daily administrative tasks, manage office supplies, and maintain a tidy and organize workspaceContribute to the development and implementation of efficient administrative policies and proceduresEnsure compliance with the company policies and proceduresAssist in preparation of reports and presentations and aids in budgeting processProcess invoices, track expenses and assist with budget managementMaintain and organize physical and digital files, manage databases, and ensure accurate record-keeping of important documentsReview incoming calls and memos, submissions, and reports and forward them to the proper partiesAssist the Administration Manager in various projectsAssist in maintenance of databases related to specific projects or tasksEnsure proper tracking of requisitions, service contracts, orders and invoicingParticipate in relevant projects and community activities as and when neededEnsure office equipments are in good condition and liaise with maintenance team for support if neededAssist and provide general administrative support to various teams and departmentsAssist HR with onboarding preparationAct promptly to stores request and follow up to be completedAssist in obtaining mall and police permit related to the scope of work required from the appointed contractor when neededYour Profile:UAE National with Family bookDiploma/Bachelors Degree in BusinessExcellent communication skills and proficient in English and Arabic.Customer centric with a positive attitude.Proficient in MS Office - Excel