Administration Officer (UAE Nationals Only)

Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of 16,000 in the Middle East, and a total of 19,000 worldwide.Job DescriptionWhy This Role MattersThis role provides administrative and operational support to the Head of Department by coordinating employee-related matters with HR, Finance, and Administration, maintaining attendance and leave records, and ensuring timely completion of administrative processes. The position is responsible for managing office administration activities, employee documentation, training records, office assets and supplies, budget and expense tracking, invoice processing, and document control. The role also involves monitoring deadlines and renewals, generating administrative reports, and ensuring the confidentiality, accuracy, and security of all departmental information and records.What You’ll DriveProvide administrative support to the Head of DepartmentCoordinate with HR, finance and administration on behalf of employees for various topics (leave applications/duty resumption forms/ attendance, etc.)Maintain attendance and leave recordsAssure timely update of attendance sheets by employeesPerform basic clerical functions, such as filing, faxing, copying, making appointments, handling mail, etc.Coordinate leave applications and personnel documentationCoordinate training schedules and employee recordsSupport budget tracking and cost reporting activitiesAssist in processing invoices and payment requestsMaintain records of expenses and petty cash transactionsManage office assets and inventoryCoordinate office supplies, equipment, and stationery requirementsCoordinate with department staff on document requirementsProcess document submissions and returnsUpdate document registers and trackersMonitor administrative deadlines and renewalsGenerate periodic administrative reportsEnsure confidentiality and security of informationQualificationsYou’re a Great Fit If You Have1-5 years of experience in an administrative, office coordination, executive assistant, or department support role.Previous experience maintaining attendance, leave records, and employee documentation.Experience with invoice processing, expense tracking, and budget monitoring.Experience managing office supplies, assets, and inventory.Experience in document control and maintaining records, trackers, and registers.Why You’ll Enjoy Working with UsCompetitive BenefitsPositive Workplace CultureOpportunity to work with a leading international construction groupExposure to large-scale, high-impact projects in the Middle EastCollaborative, diverse, and professional work environmentCareer growth and development opportunitiesAdditional InformationWe believe our employees are key to our success, hence, we offer an inspiring working environment where our people feel rewarded & engaged. Career opportunities & training programs are offered to help you develop both personally and professionally and we offer attractive additional benefits to your monthly remuneration