Administration Section Head (Construction)

Job Description To manage and supervise all administrative operations across the company's projects and sites, ensuring effective workforce administration, daily wage manpower recruitment, payroll preparation, performance monitoring, and compliance with company policies and applicable labor regulations. 2. Key Responsibilities A. Daily Wage Manpower Recruitment & Management Manage and coordinate the recruitment and mobilization of daily wage workers across all projects according to manpower requirements. Coordinate with project managers and site teams to identify manpower needs and ensure timely availability of workers. Develop and maintain a database of daily wage workers and approved labor suppliers. Monitor workforce attendance, allocation, transfer, and demobilization across projects. Ensure proper documentation and verification of daily wage workers before deployment. Monitor manpower productivity and utilization across sites. B. Payroll & Compensation Management Supervise the preparation and review of monthly payroll for daily wage workers and site administrative staff, as applicable. Ensure accurate calculation of wages, overtime, allowances, deductions, and other entitlements. Review attendance sheets, timesheets, and overtime records received from all project sites. Coordinate with Finance and HR departments to ensure timely and accurate payroll processing. Investigate and resolve payroll discrepancies and employee payment complaints. Ensure proper payroll documentation and confidentiality of employee information. C. Performance Management Establish and monitor performance indicators for site administrators and daily wage workforce administration. Evaluate the performance of site administrative personnel across all projects. Monitor administrative efficiency, attendance accuracy, payroll accuracy, and compliance with procedures. Identify performance gaps and recommend corrective actions and development plans. Prepare periodic performance reports and submit recommendations to management. D. Site Administration Supervision Supervise and monitor all site administrators across the company's projects. Ensure consistent implementation of administrative policies, procedures, and reporting systems at all project locations. Conduct regular site visits to assess administrative operations and ensure compliance. Monitor site attendance records, personnel files, accommodation, transportation, and other administrative services, as applicable. Ensure timely submission of site administrative reports and manpower records. Coordinate with Project Managers and other departments to resolve administrative issues. Ensure effective communication between head office and project administration teams. E. Policies, Procedures & Compliance Develop and implement standardized administrative procedures across all projects. Ensure compliance with company policies, labor laws, and applicable regulations. Maintain accurate records, reports, and administrative documentation. Identify opportunities to improve administrative processes, control costs, and enhance operational efficiency. 4. Job Requirements Education: Bachelor's degree in Business Administration, Human Resources, or a related field. Experience: 7–10 years of experience in administration, preferably within construction or contracting companies. At least 2–3 years in a supervisory or managerial role. Proven experience in daily wage workforce management and payroll administration. Experience supervising administrative operations across multiple project sites. 5. Required Competencies Strong leadership and team management skills. Excellent organizational and coordination abilities. Strong knowledge of payroll and attendance management. Good understanding of construction site operations. Analytical and problem-solving skills. Strong communication and stakeholder management. High attention to detail and confidentiality. Advanced MS Excel and reporting skills. Job Requirements Education: Bachelor's degree in Business Administration, Human Resources, or a related field. Experience: 10–15 years of experience in administration, preferably within construction or contracting companies. At least 2–5 years in a supervisory or managerial role. Proven experience in daily wage workforce management and payroll administration. Experience supervising administrative operations across multiple project sites