Administrations Assistant

Job Title: Administrations Assistant

Department: Administrations

Location: Al Safi Group Jordan HQ – Amman________________________________________Key Responsibilities :Greet and direct visitors, ensuring a courteous and professional reception.Answer and route incoming calls, take messages, and follow up as required.Schedule and coordinate appointments, meetings, and conference calls for senior executives.Prepare, proofread, and distribute official correspondence, reports, presentations, and spreadsheets.Monitor and replenish office supplies, ensuring all administrative needs are met.Coordinate logistical arrangements for meetings and events, including venue booking and catering.Record meeting minutes, finalize them upon approval, and distribute to relevant stakeholders.Liaise with external parties (banks, vendors, government agencies) on behalf of management.Facilitate smooth internal communication by distributing memos, announcements, and policy updates.Uphold the company’s dress code and maintain a professional appearance at all times.Exhibit strong interpersonal skills and a friendly demeanor when interacting with colleagues, clients, and visitors.Ensure the confidentiality of sensitive information and documents.Qualifications & Skills:Bachelor’s degree in Business Administration or any related field.Minimum 2 years of experience in office management or executive support.Excellent verbal and written communication skills in English and Arabic.Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).Familiarity with company business processes, including handling company registration documents, correspondence, flight and hotel arrangements, visa follow-up with legal counsel, and similar tasks.Residence in West Amman.