Administrative & Office Coordinator

Administrative & Office CoordinatorCotton Images | Doral, FL | On-site | Full-timeAnnual salary: $60,000–$70,000, depending on relevant experience and demonstrated skills.Cotton Images, a screen-printing, embroidery, and garment dye company, is looking for an organized, detail-oriented Administrative & Office Coordinator to support our office and team.We’re looking for someone who communicates clearly, follows through, enjoys helping others, and is comfortable using Excel and AI tools to work efficiently. This position combines office coordination, employee support, company certification paperwork, and customer service.What you’ll doSupport daily administrative tasks, organize documents, maintain accurate records, and follow up on outstanding requestsAssist with employee paperwork, onboarding coordination, scheduling, and internal communications while maintaining confidentialityOrder office and company supplies, monitor inventory, compare pricing, and coordinate with vendorsHelp prepare company certification applications and renewals by gathering documents, completing forms, and tracking deadlinesCreate and maintain Excel spreadsheets, reports, and tracking systemsProvide friendly, professional service to employees, customers, and vendors, ensuring questions and requests reach the right person and receive follow-upUse AI tools such as ChatGPT or Claude to assist with drafting communications, organizing information, researching, and improving routine processes. Review results for accuracy and follow company guidelines for confidential informationCoordinate with different departments to keep information accurate and tasks movingWhat we’re looking forExperience in administrative support, office coordination, or customer serviceStrong written and verbal communication skillsExcellent attention to detail, organization, and consistent follow-throughProficiency in Microsoft Excel, including formulas, sorting, filtering, and maintaining accurate spreadsheetsPractical experience using AI tools for everyday work tasksAbility to prioritize competing requests, meet deadlines, and work independentlyProfessional judgment when handling confidential informationA helpful, dependable approach and willingness to learn new systemsTo applyPlease submit your resume with a brief description of your Excel experience and an example of how you have used AI to help complete a work task.