Administrative Assistant (Arabic Speaker)

About the Role:We are seeking a professional, highly organized, and discreet Administrative Assistant to provide comprehensive administrative and secretarial support to senior management and department managers.The ideal candidate will have strong experience in coordinating management schedules, organizing meetings, preparing minutes, managing official correspondence, and following up on assigned actions. The role requires excellent judgment, professionalism, and the ability to handle confidential and sensitive information with the highest level of discretion.Key Responsibilities:Provide comprehensive administrative and secretarial support to senior management and department managers.Coordinate management calendars, appointments, meetings, schedules, and daily priorities.Organize internal and external meetings, including invitations, agendas, required documents, and logistical arrangements.Attend meetings and prepare clear, accurate, and professional Minutes of Meeting (MoM).Circulate approved meeting minutes and follow up with the concerned parties on assigned actions and deadlines.Maintain action trackers and provide management with regular updates on pending matters.Coordinate between senior management, department managers, employees, and external parties.Draft, review, format, and distribute official correspondence, letters, memos, reports, and presentations.Manage incoming and outgoing correspondence and ensure appropriate and timely follow-up.Prepare and organize documents required for management review, approval, and signature.Manage sensitive and confidential information relating to management, employees, and company affairs.Maintain secure and well-organized administrative, corporate, and confidential records.Screen and professionally manage telephone calls, visitors, meeting requests, and business inquiries.Assist managers in coordinating departmental requirements, appointments, documentation, and follow-up matters.Liaise with internal departments to ensure management instructions and administrative requirements are completed on time.Assist in preparing reports, summaries, presentations, and management updates.Coordinate travel arrangements, itineraries, appointments, and business meeting requirements when needed.Maintain accurate records of important documents, deadlines, renewals, and expiry dates.Assist with company documentation and follow up on basic government transactions when required.Perform other related administrative duties as assigned by management.Requirements:Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.2–4 years of relevant administrative or secretarial experience in the UAE.Previous experience supporting senior management and department managers.Proven experience in meeting coordination, preparation of Minutes of Meeting, official correspondence, and administrative reporting.Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.Fluent in Arabic, with strong professional proficiency in English, both written and spoken.Good understanding of UAE administrative procedures and basic government transactions.Excellent written and verbal communication skills.Strong organizational, coordination, and follow-up abilities.Ability to manage multiple priorities and respond professionally to changing management requirements.High level of accuracy, integrity, confidentiality, and attention to detail.Professional appearance and excellent business etiquette.Currently residing in the UAE and available to work in Dubai.