Administrative Assistant

Job Description:Role TypeFull-timeOn-siteSalariedKey ResponsibilitiesAdministrative SupportProvide administrative support to real estate agents and management.Maintain and organize property listings, client databases, and company records.Prepare, review, and process real estate documents, contracts, and forms.Coordinate and manage the onboarding process for new hires, ensuring a smooth transition by facilitating documentation, system access, orientation, and compliance with company policies.Property Listings & CRM ManagementUpload and update property listings on portals such as Property Finder, Bayut, and Dubizzle.Ensure all property information, photos, and documents are accurate and up to date.Manage and update CRM systems regularly.Monitor listing expirations and renewals.Prepare and submit property portal credit usage reports to the Team Leader, ensuring accurate tracking and timely reporting of credit utilization, as and when required.Client & Agent CoordinationAssist in preparing sales and leasing agreements.Follow up with clients regarding required documentation.Support agents in transaction processing and deal closures.Compliance & DocumentationMaintain accurate records of transactions and client files.Ensure compliance with company policies and RERA regulations.Office AdministrationCoordinate company events, training sessions, and meetings.Perform other administrative duties assigned by management.RequirementsMinimum 1-2 years of experience in a similar role in the Real Estate sector in DubaiBachelor's degree or equivalent experienceStrong interpersonal, customer service and communication skillsMinimum 1.5-2 years of experience related to listing and managing properties on real estate property portalsProficient in Microsoft Office suite, G-suiteAbility to multitaskHighly disciplinedComfortable to commute to the office locationMonday to Friday Alternate SaturdaysTiming: 9:30 AM to 7:00 PMOffice locationLocation: H&S Real Estate OfficeAddress: Grey Square, Showroom 2, Umm Suqeim Road, Al Barsha 2 - Dubai - United Arab Emirates