Administrative Assistant

About The OpportunityA dynamic import-export firm operating in the UAE’s fast-paced logistics and international trade sector, we specialize in cross-border commodity movement, supply chain coordination, and customs compliance for regional and global clients. Our team thrives on precision, agility, and client-first service—supporting high-volume operations with seamless administrative infrastructure that keeps global shipments moving on time, every time.Role & ResponsibilitiesManage day-to-day office administration including filing, document scanning, and records maintenance for import/export documentation.Coordinate logistics schedules, shipment tracking, and vendor communications to ensure timely delivery and customs clearance.Prepare and process shipping invoices, packing lists, and customs declarations using ERP or trade compliance software.Support senior staff with calendar management, travel arrangements, and meeting coordination across time zones.Respond to client and partner inquiries via email and phone with accuracy and professionalism.Assist in preparing compliance reports, internal audits, and regulatory submissions for UAE authorities.Skills & QualificationsMust-HaveMicrosoft Office Suite (Word, Excel, Outlook)ERP or Trade Management Systems (e.g., SAP, Oracle, TradeLink)Customs Documentation ProcessingImport/Export Compliance ProceduresBusiness Communication (Email, Phone, Internal Reports)Time Management & Multi-TaskingPreferredExperience with UAE customs portals (e.g.,迪拜 Customs, Abu Dhabi Customs)Basic knowledge of Incoterms and international shipping documentationArabic language proficiency (written or spoken)Benefits & Culture HighlightsOn-site role with structured work hours and UAE statutory benefits (Emirates ID, health insurance).Fast-paced, globally connected environment with exposure to international trade operations.Clear career progression path for high-performing assistants within the logistics & compliance vertical.Skills: international trade,management,documentation,administrative