Administrative Assistant

Key Responsibilities•     Liaise with government authorities, including salary declarations and social security/pension contributions•     Record bank transactions and flag payments pending validation•     Prepare accounting statements based on bank records, and create or validate supporting documents•     Welcome clients, suppliers, and visitors in person and over the phone•     Manage incoming/outgoing mail and deliveries, including specific courier assignments•     Schedule appointments and manage calendars•     Draft correspondence, meeting minutes, and internal documents•     Organize and maintain physical and digital filing systems•     Support HR with onboarding paperwork and attendance tracking•     Coordinate office supplies, vendors, and logistics for meetings and client visits•     Provide ad hoc support to the Administrative Manager based on urgent needs and workload•     Coordinate and liaise with colleagues across our offices in Switzerland, Bahrain, UAE, and Singapore•     Develop and maintain working knowledge of administrative, labor, and regulatory requirements across our office locations (Switzerland, Bahrain, UAE, and Singapore)Required Skills & Experience•     0–1 year of experience in an administrative role (fresh graduates welcome)•     Proficient in MS Office (Word, Excel, Outlook, PowerPoint)•     Basic accounting/bookkeeping exposure is a plus•     Strong organizational skills and ability to multitask•     Fluency in English and French is required; Arabic is an advantage•     Discretion and ability to handle confidential information•     Willingness to learn and stay updated on administrative and legal requirements across multiple jurisdictionsWhat We Value•     Accountability and ownership•     Attention to detail and reliability•     Ability to work in a confidentiality-sensitive environment•     Proactive, solution-oriented attitude•     Team spirit and client-focused mindsetHow to ApplyIf you're organized, reliable, and looking to start your career in a fast-growing cybersecurity company, we'd love to hear from you.•     Send your CV or reach out via LinkedIn message.