Administrative Assistant

Administrative AssistantLocation- Dubai/IndiaWe are seeking a highly organized and detail-oriented Administrative Assistant to support the day-to-day operations of our professional services practice. The role will play a key part in managing client engagement administration, documentation, project coordination, and internal operational processes.The successful candidate will work closely with Partners, Directors, Managers, and client-facing teams to ensure smooth execution of administrative and client service activities.Key ResponsibilitiesPrepare and maintain client engagement letters and related documentation.Track project milestones, deadlines, and engagement status across multiple assignments.Support client onboarding processes and maintain accurate client records.Coordinate with internal teams to obtain approvals, signatures, and required documentation.Maintain engagement trackers, databases, and filing systems.Assist with proposal preparation, formatting, and document management.Schedule meetings, coordinate calendars, and arrange conference calls.Prepare meeting materials, presentations, and reports as required.Manage incoming correspondence and ensure timely follow-up on action items.Support administrative and operational requirements across various service lines.Ensure documentation is maintained in accordance with internal quality and compliance standards.RequirementsBachelor's degree in business administration, Commerce, Accounting, Finance, Economics, or a related field.0–3 years of experience in administration, project coordination, client services, consulting support, or office operations.Experience within a consulting, accounting, legal, financial services, or professional services environment is preferred.Strong organizational and multitasking abilities.Excellent verbal and written communication skills in English.Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word.High attention to detail and accuracy.Ability to manage multiple priorities and work in a fast-paced environment.Preferred QualificationsExperience handling client documentation, contracts, engagement letters, or onboarding processes.Familiarity with project tracking, milestone management, or workflow coordination.Additional language skills such as Russian, Ukrainian, Belarusian, or other European languages would be an advantage.