Administrative Assistant

Company Description United Commercial Services provides rapid, reliable support to businesses in the event of a disaster, helping restore properties while minimizing disruption to operations. The team focuses on quick response, efficient restoration, and continuity of business activities. United Commercial Services partners closely with clients to maintain safe, functional work environments during recovery. The company values professionalism, customer service, and teamwork in delivering dependable support when organizations need it most.Role DescriptionInterpersonal Efficiency: Candidates must possess exceptional multitasking abilities and active listening skills to excel in our rapid-response workplace.Technical Proficiency: Demonstrated expertise in utilizing computers and various smart technology platforms.Software Knowledge: Experience with Google Workspace and industry-specific restoration software is highly preferred.Self-Directed Execution: Ability to adhere to established directives while operating with high levels of personal autonomy.Calendar Management: Scheduling meetings, managing appointments, and coordinating travel arrangements for team members.Communication Hub: Answering phone calls, managing emails, and serving as the primary point of contact for external clients or internal departments.Documentation & Reporting: Preparing reports, memos, presentations, and maintaining physical or digital filing systems.Office Maintenance: Managing office supplies, coordinating vendor services, and ensuring the office environment is organized.Data Entry & Processing: Inputting data into tracking systems, maintaining records (e.g., invoices, timesheets), and processing time and material reports.Project Coordination Support: Assisting project managers with routine administrative tasks, tracking project milestones, or gathering information for status meetings.Compliance & Policies: Assisting with the implementation of office procedures, and ensuring adherence to company safety or documentation policies.Loss Documentation Support: Assisting in the organization of site photos or loss-related paperwork.Vendor/Subcontractor Coordination: Acting as a liaison between field crews, insurance representatives, and external consultants.Reliable Transportation and Availability: After-hours emergency response, both in the office and in the field, as needed.