Administrative Assistant

We are seeking a professional, organized, and dependable Administrative Assistant to join our engineering design firm. This position plays an important role in supporting daily office operations, assisting project teams, and helping ensure that administrative and project-related tasks are completed accurately and efficiently. The ideal candidate is detail-oriented, proactive, comfortable working in a fast-paced professional environment, and able to communicate effectively with staff, clients, consultants, and vendors.Responsibilities include:Provide administrative support to engineers, project managers, designers, and company leadershipPrepare, format, proofread, and organize documents, reports, proposals, letters, meeting notes, and project correspondenceManage calendars, schedule meetings, coordinate conference calls, and assist with internal and external communicationsMaintain organized electronic and physical project files, contracts, records, drawings, reports, and other office documentationAssist with proposal preparation, including assembling forms, resumes, project descriptions, qualifications, and supporting materialsSupport project coordination by tracking deadlines, organizing deliverables, and helping team members maintain required documentationPerform data entry, maintain spreadsheets, update logs, and assist with basic reporting as neededAnswer phones, greet visitors, coordinate mail and deliveries, and provide professional front-office supportOrder office supplies, maintain common areas, and assist with general office organizationCommunicate with clients, vendors, subconsultants, and internal staff in a professional and timely mannerAssist with billing support, timesheet tracking, expense documentation, and other administrative tasks as assignedQualifications:Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPointStrong organizational skills and excellent attention to detailClear written and verbal communication skillsAbility to prioritize multiple tasks and manage deadlinesProfessional, reliable, and positive attitudeAbility to work independently while also supporting a team-oriented environmentComfortable learning new software, systems, and office proceduresPrevious experience in an engineering, architecture, construction, design, or professional services environment is preferred but not requiredThis is a great opportunity for someone who enjoys being a key part of an office team and wants to contribute to the success of engineering and design projects. The Administrative Assistant will help keep the office organized, support project delivery, and serve as an important resource for both internal staff and external contacts.Note:Dhillon Engineering, Inc. will not accept unsolicited CVs through recruitment agencies. This post is currently the only acceptable method of applying.