Administrative Assistant

A Japanese international shipping and LNG carrier company is currently recruiting a Japanese speaking Administration Assistant to join their London office.In this role, you will be responsible for delivering vital administrative and clerical support to the executive office, and ensuring the department operates efficiently. This role encompasses handling daily office tasks, maintaining accurate records, organising meetings, and providing assistance with various administrative responsibilities as needed.The ideal candidate would be organised, proactive, with strong Excel abilities and communication skills. Experience in a corporate environment supporting senior staff will be key.TYPE: Full-time, PermanentWORKING HOURS: 9:00-17:00 from Monday to FridaySALARY: Negotiable LOCATION: City of LondonAdministrative Assistant Main Responsibilities:Provide comprehensive administrative support to internal divisions.Arrange travel, accommodations, and process expense claims for staff as requiredCoordinate travel logistics for overseas visitorsManage administration for staff training sessions, conferences, and bookingsAssist in organising meetings by scheduling, preparing agendas, and recording minutes when neededSupport Executive office members (Head of secretariat, PA and another administrator) in maintaining the group diariesProvide administrative assistance to Senior managementsOrganise internal and external meetings, as well as team-building events, ensuring all necessary arrangements are in placeMaintain accurate records and manage databases as neededUndertake any other administrative tasks as directed by Division managementAssist in coordinating and arranging external office eventsRaise POs and arrange invoice paymentsCreate new suppliers and change bank details in the systemCreate service fee invoices quarterly basisEntering details of company card claim in Focal PointMaintain divisions records and manage databases as neededManage business card ordering as an administratorBook meeting rooms, restaurants, and venues for eventsArrange couriers and sorting postRenew subscriptions annuallyUndertake any other administrative tasks as directed by Division managementAdministrative Assistant Ideal Candidate:Business level Japanese (N2+)Able to work in a multicultural global business interacting with colleagues and stakeholders of different cultural backgroundsIdeally a background in Travel, Executive Assistant, Personal Assistant, or personnel support rolesExcellent inter-personal skills.Commitment to the assignment with Reliability and Flexibility1 year Office Administration in a corporate environmentGood English written and verbal communication skillsOpen, honest approach and a good team playerGCSEs/A-Levels or equivalent qualification required; further education or administrative certification is an advantageHigh level of written and spoken English** All applicants for the Administrative Assistant must have the right to work in the country as the Company is not able to offer visa support.*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.