Administrative Assistant

Job SummaryWe are looking for a professional, organized, and welcoming Administrative Assistant / Receptionist to manage the reception area and provide daily administrative support at our Abu Dhabi branch. The successful candidate will be the first point of contact for visitors, clients, and employees while ensuring smooth office operations.Key ResponsibilitiesWelcome visitors and clients professionally and direct them to the appropriate person or department.Answer, screen, and transfer incoming telephone calls.Manage the reception area and ensure it remains clean, organized, and presentable.Schedule meetings, appointments, and conference room bookings.Receive, record, and distribute incoming documents, deliveries, and courier packages.Prepare letters, reports, forms, and other administrative documents.Maintain accurate electronic and physical filing systems.Monitor office supplies and coordinate replenishment when required.Provide administrative support to the Branch Manager and other departments.Maintain visitor records and support office access procedures.Assist with employee attendance records, leave forms, and other basic HR documentation.Coordinate with the head office regarding administrative and operational matters.Maintain confidentiality when handling company, employee, and client information.Perform other administrative and reception-related duties assigned by Management.RequirementsDiploma or bachelor’s degree in Business Administration or a related field.Previous experience as a Receptionist, Administrative Assistant, or in a similar role.Strong verbal and written communication skills in English; Arabic is an advantage.Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.Professional appearance and a welcoming personality.Strong organizational and time-management skills.Ability to multitask and work with minimal supervision.Good attention to detail and problem-solving skills.Previous UAE experience is preferred.Must be available to work from the Abu Dhabi branch.