Administrative Assistant

Key ResponsibilitiesCoordinate communications and administrative activities with domestic and international offices, ensuring timely follow-up and completion of assigned tasks.Assist with basic accounting and financial administration functions, including support with bank reconciliations, document distribution, and other related activities.Manage the procurement of office supplies, business forms, checks, deposit tickets, and other operational materials to maintain efficient office operations.Coordinate certified mailings, shipping activities, and occasional trips to postal and courier facilities as needed.Distribute tax-related documentation and maintain communication with external tax professionals and service providers.Provide administrative support for company-owned properties, facilities, or guest accommodations, including coordinating contractor access and related logistics.Serve as a backup resource for administrative, reception, and accounting functions during periods of high volume, absences, or special projects.Support front desk operations, including phone coverage, visitor assistance, client hospitality, conference room preparation, and event or lunch coordination.Assist with general office management duties to ensure a professional, organized, and efficient work environment.Prepare and submit annual state compliance filings and maintain corporate records for multiple business entities.Organize, maintain, and improve physical and electronic filing systems to support document retention and accessibility.Participate in long-term office improvement and records management projects, including storage organization and archiving initiatives.Perform additional administrative and operational duties as assigned.QualificationsPrevious experience in administrative support, office management, executive assistance, or a similar role.Strong organizational skills with the ability to manage multiple priorities and deadlines.Excellent verbal and written communication skills.Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.Ability to maintain confidentiality and handle sensitive information with discretion.Strong attention to detail and commitment to accuracy.Self-motivated with a collaborative, team-oriented approach.Experience supporting accounting, tax, compliance, or corporate administration functions is a plus.