Administrative Assistant

Position Overview:We are seeking a reliable and organized Administrative Assistant to support daily office operations, sales activities, scheduling, documentation, and administrative tasks.The ideal candidate is detail-oriented, comfortable working in a fast-paced office environment, and able to manage multiple tasks while maintaining accurate records and professional communication.Key Responsibilities:Perform daily administrative and office support dutiesAnswer and manage incoming phone calls professionallyMake outbound calls regarding appointments, estimates, follow-ups, and project updatesSchedule appointments for sales representatives, service technicians, and customersPrepare, type, review, and send estimates and proposalsFollow up on estimates and maintain accurate recordsRespond to customer emails and general office correspondenceMaintain and update customer records and company databasesPerform data entry and document managementOrganize customer files, paperwork, and office recordsCoordinate information between sales, service, and installation teamsAssist management and office staff with daily administrative tasksTrack appointments, project updates, and follow-up activitiesEnsure paperwork and documentation are completed accurately and on timeHelp keep office operations organized and running efficientlyQualifications:Strong organizational and multitasking skillsExcellent written and verbal communication skillsProfessional phone and email etiquetteStrong typing and computer skillsProficiency with Microsoft Office, including Word, Excel, and OutlookAbility to learn CRM, scheduling, and estimating softwareStrong attention to detail and accuracyAbility to prioritize tasks and meet deadlinesDependable, professional, and positive attitudeAbility to work effectively in a fast-paced office environmentWillingness to learn and take on new responsibilities