Administrative Assistant

ORA is a woman-owned architecture and interior design firm located in downtown Los Angeles’ Arts District. We’re passionate about what we do, and we’re looking for an energetic Administrative Assistant to help us keep our studio operating smoothly and efficiently.If you enjoy an open studio environment, are creative, adaptable, and proactive in the way you work; and are looking to grow and expand your skills we'd love to hear from you!This role is at the center of the studio's activities, acting as an ambassador for the firm, and as a liaison between the design team, consultants, trade partners and community by providing day-to-day administrative and operational support to a team of designers. Responsibilities include supporting a wide variety of small design studio administrative support activities including, but not limited to; human resources, facilities, operations, IT, finance, marketing & business development.  This position is a good fit for someone with a friendly & positive demeanor, who is highly responsible and detail-oriented, and who can calmly and efficiently organize and manage different personalities and a range of day-to-day activities. The role can adapt to suit the skillset and interests of the right applicant.Applicants Must Possess the Following• Thrives wearing many hats in an open, creative studio environment• Professional, open-minded, pro-active, can-do attitude• Friendly and positive demeanor• Communicate clearly, effectively, and concisely• Initiate tasks and perform duties with minimal direction• Detail-oriented with a meticulous eye for editing and consistency• Effectively follow instructions, organize, set priorities, meet deadlines and follow through• Willing to learn and adapt to new technologies ResponsibilitiesOperations:• Oversee studio, visitor and client hospitality• Maintain an organized and orderly office • Manage office calendar, studio events, and field trips• Liaise with consultants and vendors• Maintain computer hardware and manage software licenses  • Assist with business taxes, insurances, licenses and memberships renewals• Support design staff with day-to-day requests• Manage industry trade accounts • Assist with employee on-boarding and off-boardingFinance:• Liaise with bookkeeper on monthly accounts receivable and payables• Manage delivery of monthly employee timesheets and reimbursable expense reports Marketing:• Assist with social media• Manage digital marketing assets • Assist with ongoing PR efforts – website updates, award submissions, project press kits, media outlet requests etc.• Assist with RFQ’s/RFP’s This is a full-time (40-hours per week), in-person position. We can accommodate flex days/schedules based on your needs. We offer a competitive salary that’s commensurate with skills and experience. Our full-time employee benefits package includes paid PTO, Holidays, and annual education stipend.Please send your resume and a brief cover letter summarizing your qualifications, availability, and why you think you would be a good fit for this position in PDF format only to admin@ora.la. To learn more about ORA, please visit our website at www.ora.laQualifications• Bachelor’s degree• Experience in the creative or professional services industries• Excellent computer skills in Google Workplace, Adobe Reader & MS Office• Experience in Monday work collaboration/management platform• Graphic design skills in Adobe Photoshop and Adobe InDesign are a plusCompensationBase Salary $58,000-$63,000 - Commensurate with ExperienceBenefits Package PTO Paid Holidays Medical, Dental, Vision 401(K)Performance Bonus Annual Education Stipend