Administrative Assistant

Administrative Assistant & Operations ManagerAbout the RoleWe are seeking a proactive and detailed-oriented Administrative Assistant & Operations Manager to oversee daily administrative tasks, manage outlet operations data, and ensure smooth financial and inventory workflows. This role serves as a crucial bridge between our outlets, internal management, and external partners, requiring strong organizational skills and bilingual fluency.Key ResponsibilitiesFinancial & Payment Preparation: Prepare vendor payments, reconcile monthly bills, track incoming/outgoing cash flows, and manage daily financial documentation.Inventory & Outlet Monitoring: Monitor stock levels across all outlets, track daily sales data, process invoices, and coordinate replenishment to prevent shortages.Work Recording & Reporting: Maintain accurate operational records, compile data, and prepare comprehensive monthly financial and sales reports for management review.Cross-Party Communication: Act as the primary point of contact between outlet staff, suppliers, accounting, and management to resolve operational issues swiftly.RequirementsLanguage Proficiency: Must be fully fluent in reading, writing, and speaking both English and Mandarin to communicate effectively with bilingual teams, vendors, and clients.Experience: 2+ years of experience in administration, operations support, or office management (retail or multi-outlet experience is a strong plus).Skills: Proficient in MS Office (Excel, Word) and basic accounting/inventory management software. Excellent numerical accuracy and attention to detail.Competencies: Strong multitasking ability, proactive problem-solving skills, and a clear, professional communication style.EP/WP/Singaporean/PR/LTVP+ preferred