Administrative Assistant

Job Title: Office Administrator/ Receptionistlocation : Piscataway, New JerseyKey Responsibilities:Greet and welcome visitors, clients, and employees in a professional and friendly manner.Answer, screen, and direct incoming phone calls to the appropriate departments.Manage the reception area to ensure it is clean, organized, and presentable.Handle incoming and outgoing mail, courier services, and deliveries.Schedule meetings, appointments, and maintain conference room bookings.Maintain office supplies inventory and place orders when necessary.Assist in organizing office events, meetings, and employee engagement activities.Maintain employee attendance records and visitor logs.Prepare, scan, file, and organize office documents and records.Coordinate with vendors for office maintenance, housekeeping, and facility-related issues.Assist HR with onboarding documentation, interview scheduling, and employee records.Support the accounts team by collecting invoices, maintaining expense records, and processing petty cash documentation.Ensure office equipment such as printers, scanners, and telephones are functioning properly and coordinate repairs when needed.Monitor office cleanliness and coordinate with housekeeping staff.Maintain confidentiality of company information and employee records.Assist management with administrative tasks, reports, presentations, and data entry.Coordinate travel arrangements, hotel bookings, and transportation for employees or visitors when required.Handle general email correspondence and respond to routine inquiries.Ensure compliance with office policies, procedures, and safety guidelines.Perform any other administrative duties assigned by management.