Administrative Assistant

Role Overview:An admin assistant provides essential administrative and operational support to ensure the smooth functioning of the office. They play a vital role in managing schedules, communications, and day-to-day tasks that keep the office running efficiently.KEY DUTIES & RESPONSIBILITIES:Managing calendars, scheduling meetings, and coordinating appointments for managers and staff.Handling incoming calls, emails, and inquiries; directing them appropriately and maintaining professional communication standards.Preparing and maintaining documents, files, and records (financial, employee, client information) with accuracy and confidentiality.Coordinating with vendors and service providers; tracking orders and ensuring timely delivery of supplies and services.Supporting office operations including expense tracking, invoice processing, and petty cash management.Organizing office events, meetings, and travel arrangements as needed.Assisting with data entry, filing, and general administrative tasks to support management and team productivity.Following established policies and procedures; escalating issues to management when necessary.SKILLSStrong organizational and time management skills; ability to prioritize multiple tasks effectively.Excellent written and verbal communication skills.Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).Attention to detail and accuracy in record-keeping.Ability to work independently and follow instructions.Basic problem-solving skills and willingness to learn.Professional demeanor and discretion with confidential information.QUALIFICATIONS & KNOWLEDGEBachelor’s degree in business administration, management, or a related field.1–2 years of administrative or HR experience (or equivalent through demonstrated skills).Proficiency with Microsoft Office and email systems.Strong organizational and filing skills.Ability to handle routine tasks and meet deadlines.Basic financial literacy (invoicing, expense tracking).Reliable, detail-oriented, and customer-service minded.