Administrative Assistant

Come Join Us!“We want to build an organization where everyone loves their job and their leaders care for them.”Over the past 35 years, TULLOCH has built a robust multi-disciplinary consulting engineering firm recognized Canada-wide for its strengths in the diverse service offerings and commitment to excellence. TULLOCH’s innovative use of emerging technologies to improve both the efficiency and quality of work is core to everything TULLOCH. This approach, along with our extreme work ethic, makes us a service provider of choice for many clients.Based in Huntsville, ON, the Administrative Assistant will report to the Administration Manager and will have a wide range of duties supporting the office and its various projects. We are looking for an Administrative Assistant that would be involved with several aspects of administrative and clerical support. You’ll be part of a dynamic team that provides exceptional service to many clients. This is a new position and the salary range is $52,000- $58,000 annually.

What You’ll Do

As part of the TULLOCH team, you will: Provide general administrative and clerical support including mailing, scanning, and copyingOrganize office-related events such as Board Room setup, Christmas party, and maintenance service scheduleGreet visitors, answer and direct phone calls, and respond to electronic inquiriesDraft, edit, and proofread memos, letters, emails, reports, and other documents as requiredMaintain electronic and hard copy filing systemsSchedule and co-ordinate meetings, appointments, and travel arrangementsParticipate in proposal meetings to coordinate the inclusion of information from various disciplinesAssist with editing and maintaining project-related documents in our corporate templatesAssist with managing, monitoring, and maintaining the proposal database, files, and systems Keep accurate records on proposals in progressRun company errands as needed and perform all other related duties as assignedPlease note that this job description is not meant to be an all-inclusive statement of every duty and responsibility that will ever be required of an employee in the job.What You Should Bring:The ideal candidate will have a post-secondary education in Office Administration or a related program. Additionally, you should have: 3-5 years of demonstrated experience in a related role (considered an asset)Advanced skills in MS Office Suite (Word, Excel, PowerPoint)High motivation with results-oriented focusSuperior organizational and multi-tasking skillsStrong interpersonal and critical thinking skillsExcellent communication skills (oral and written)Unwavering commitment to health and safety in the workplaceValid Class G driver’s licenceWho You Are: You are organized, efficient, and detail-oriented, and can co-ordinate workflow, assess priorities, and meet deadlinesYou have proven customer service skills to deal effectively with clientsYou are always keen to try something newYou work hard until the job is doneYou are trusted with the freedom and responsibility to work independently while contributing to overall team successWhat We Offer You:TULLOCH has built a passionate workforce with a strong and vibrant culture which has been the key to our success. We offer programs and rewards that one would expect from a highly successful, established, and growing engineering company: Competitive salary, benefits plan, and company pension planA fantastic culture, team, and energetic work environmentSocial activities, company sponsored events, and opportunities to give back to our local communityFlexible working hoursCoaching and mentoring programsScholarship programs for family membersTULLOCH is an equal opportunity employer that is committed to acquiring a skilled and diverse workforce. We encourage applications from candidates of all backgrounds, origins, ages, orientations, genders, creeds, and religions. TULLOCH accommodates people with disabilities throughout the recruitment and selection process. TULLOCH is an excellent place to work and we look forward to meeting with you! If contacted regarding this competition, please advise the interview coordinator of any accommodation measures you may require.