Administrative Assistant

Job Type: On-siteAbout RMF:RMF Engineering is an innovative, top-ranked, national engineering firm that specializes in providing design and engineering services for all aspects of building and utility infrastructure construction. RMF offers a balanced benefits package that centers on a stable and professional working environment which includes above standard health and dental insurance, paid holidays, paid vacation, and 401K plan.Description:RMF Engineering Inc. has an immediate need for an experienced Administrative Assistant to support our growing Charlotte office production staff and senior management. Strong oral and written communication skills are important, as are computer skills, accuracy and attention to detail, good people skills, ability to work within a team environment and effectively able to prioritize and manage multiple tasks.Position Responsibilities include:Update specifications, proposals, and reports for a team of professional consulting engineersProcess Construction Administration documents (submittals, RFIs, etc.) in Newforma Project Management SoftwareIndependently perform confidential office/administrative duties with speed and accuracyRepresent the Company in a positive, friendly, and professional manner to both internal and external contacts; receive and direct visitors in a professional mannerPrepare and edit documents in Microsoft Office Applications (PowerPoint, Word, and Excel)Copy/distribute documents as needed; open and distribute mail; process overnight deliveriesAssist in planning office events and employee engagement activitiesCreate, update, and submit expense reports in a timely manner, when requestedMake travel arrangements (domestic & international) within company policy for assigned leaders and support for visitors, as neededCollaborate with administrative & engineering team members in other offices to identify "best practices" and a consistent approach to cross department functionsRequirementsRequired Qualifications:Proven experience of at least 5 years in administrative mattersExcellent organizational skills with the ability to adapt quickly to changes and multi-task assignments when neededThe ability to work our standard business hours of 7:30am - 4:30pm or similar. On occasion, workload and deadlines may require flexibilityExcellent Communication skillsProven understanding of Microsoft applications (Word, PowerPoint, Excel)Strong problem analysis and critical thinking skillsExcellent verbal and written communication skillsBachelor's degree preferred in Business, Communications, English or the equivalent combination of education and relevant experience Preferred Qualifications:Preference will be given to those with previous administrative experience in the A/E (Architectural/Engineering), Construction, and Contractor fieldsExperience with the Newforma Project Management Software, ProcoreBenefitsWe offer a stable and professional working environment with competitive salary, excellent employee benefits, which include health and dental insurance, paid holidays, paid vacation, and 401K plan. We are an equal opportunity employer and take pride in the diversity and dedication of our staff.