Administrative Assistant

We are seeking an Administrative Assistant to support engineering projects through effective project administration, document control, procurement coordination, stakeholder management, and professional correspondence with internal and external authorities, including experience working with leadership, managers, and consultants.Job Purpose:The Administration Assistant will oversee schedules, manage communications, and execute various administrative tasks to ensure the department operates efficiently. This role demands exceptional communication skills, proficiency in administrative functions, and the ability to handle multiple priorities in a dynamic, fast-paced setting.Key Result Areas: Oversee employee records, manage Coupa requests, ERP ordering processes, and generate invoices to ensure accurate processing and enhance operational efficiency.Coordinate meetings, prioritize tasks, and facilitate effective stakeholder communication to ensure task alignment, timely completion, and improved communication efficiency.Prepare, publish, and maintain comprehensive reports and analyses for management to aid in decision-making and strategic planning.Update and maintain files, documentation, and databases in compliance with company policies to ensure confidentiality and adherence to regulations.Facilitate seamless interdepartmental communication and coordination to support operational planning and execution.Provide comprehensive administrative support to enhance departmental efficiency, including managing schedules, coordinating daily operations, and overseeing timekeeping, attendance, and leave schedules.Serve as a reliable backup within the department to ensure continuity during peak periods or absences.Handle inquiries and correspondence, providing excellent customer service to both internal and external clients.Assist in organizing Company events, meetings, and conferences, including booking venues, arranging catering, and preparing materials.Knowledge, Skills & Minimum Experience: Education Qualification: Higher Diploma Certification (must have)Diploma Certification (preferred)Work Experience: Minimum 3 years of administrative experience preferably within the hospitality or airline industry supporting senior management.Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent organizational and time management skills.Strong written and verbal communication skills.Ability to handle confidential information with discretion.Attention to detail and accuracy in work.Ability to work independently and as part of a team.Ability to work under pressure and meet tight deadlines.About UsEKFC ( https://www.emiratesflightcatering.com/about-us/):Build Your Future With UsAt Emirates Flight Catering (EKFC), our people are at the heart of everything we do. As one of the world’s largest catering and hospitality services providers, we deliver excellence at scale—supporting airlines, hospitality brands, and global events every day. Our success is driven by the passion, professionalism, and commitment of our teams.Why Work With UsAt EKFC, your role matters. Whether you work in operations, engineering, corporate services, or support functions, you contribute to delivering safe, reliable, and high‑quality services every single day.You’ll Be Part OfA globally recognised organisation within the Emirates Group ecosystemA diverse, multicultural workforce united by shared standards and valuesA fast‑paced, operational environment where responsibility and professionalism matterA workplace that values integrity, accountability, and continuous improvementLife at EKFCWhat You Can ExpectCollaborative and approachable leadershipA diverse, multicultural teamOpen communication and transparencyRewards & BenefitsWe offer a competitive benefits package designed to support your well-being:Competitive salary and benefitsTwo duty meals provided at EKFCHealth and wellness coveragePaid time off and public holidaysPerformance‑based annual bonus and salary review opportunities, subject to eligibility and company policyRecognition for achievements and commitment, including monetary NAJM Awards (Appreciation, Bronze, Silver & Gold levels)Learning and development supportTeam events and engagement activities(Benefits may vary by role and location.)Our Recruitment JourneyOur recruitment process is designed to be transparent and respectful:Application reviewInitial interview or assessmentTechnical Interview & Case Study presentationBackground CheckEmployment ContractWe aim to keep candidates informed every step of the way.(The recruitment and interview process may vary depending on the role.)